I’ll be sure to reply to your message when I wade through my inbox upon my return. If your message is time-sensitive, please send an email to [contact name] at [contact email].
Others like to take the opportunity to inject a little personality and make the reader smile, like our very own Rachael’s summertime out-of-office:
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On the other hand, you can get more interesting or playful with subject lines such as:
Thank you for your email. I’m out of the office and into the cookies and eggnog right now. I’m celebrating the holidays with my loved ones and will not be checking my email until [return date].
I will always assume it is an inability to interact in an adult fashion with the world of technology. There is no good reason to avoid voicemails so aggressively – those that are doing so should probably be seeking therapy to overcome their issues with technology and/or the human voice. A lot of us process text faster and more accurately than speech, especially poor-audio-quality speech recorded by someone who didn’t bother to leave all the relevant information. Most voice mails are bad.
I feel like this is the only reason to do this, otherwise its just a big piss off.
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It doesn’t work when a group text is sent, is their a workaround for that situation?
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The one from “Central Intelligence” with the Rock that I love is is (paraphrasing) :
It was very inefficient but I was making $3 above minimum wage and it was air conditioned. So no argument from me. They took me back for the winter break and would have had me every other summer except I did internships, so I guess I didn’t do too badly.
Before I implemented this system, I got *way* too many calls asking if so-and-so was out of the office that day when an OOO tells them that Bob will be back in three hours and to call Sue in the interim. The OOOs have reduced status check calls to practically zero, and the OOO preview pops up in our system as soon someone’s email is entered.
I will be out of the office this week. If you need assistance while I’m away, please contact [NAME] at [EMAIL].
I’ll be back in the office on August 7th and if all of the stars are in alignment, I’ll respond to this email before Labor Day.
A great out of office message can improve your business relationships, boost appointments and keep everything in check while you’re resting. The only trick is knowing how to write it. So what’s an out of office message and why do I need one? How to improve your out of office message Tip #1: Cover the essentials Tip #2: Redirect clients to your colleagues Tip #3: Be personal Tip #4: Promote your content Tip #5: Go for something light-hearted Tip #6: Know your limits Tip #7: Keep it spartan Conclusions
Readers, what do you like and hate in out-of-offices replies? Any stories of particularly off-key ones?
Note: You can also set different automatic out of office replies for different people. Just click the Rules… button in the bottom-left corner and add a rule for each person or email subject.