In case of pressing issues that need urgent attention, feel free to reach out to [CO-WORKER NAME]. Give them a call on [PHONE NUMBER] or send a message to [CO-WORKER EMAIL].
I worked with a guy years ago who would update his voicemail greeting literally every time he left the office.
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Completely unplugging from work? Good for you! Be sure to make this plan clear in your autoresponder so boundaries are set and no one expects any type of work-related correspondence while you’re away. Then, turn on SaneDoNotDisturb and enjoy an empty inbox for days.
You should use your out of office email whenever you’re going to be away from the office – whether it’s for a day, a week, or even longer.
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Don’t leave messages that come in outside of business hours hanging. Instead, let them know when they can expect a response. You’ve reached Maggie at HealthCorps. Our business hours are 8-5 EST and I am currently OOO. I will get back to you within the next business day, thanks!
Oh man, I mostly loved my European colleagues, but the “we were gone for a month, why haven’t you done more?” made me so, so stabby. That or the whole “hey, you really need to work harder to get this done by June 25th because none of us are going to be around to take care of our part by July 1.” So, I’m working 65 hour weeks for a month so you don’t have to spend 8 hours of your vacation working? Sounds fair.
Out of office emails should be short, succinct, and to the point – and should never include more information than is needed.
I’m on PTO (Holiday) from the 28.09 until the 02.10 working again on the 5th of October, due to this my response will be delayed.
As owner of Aviation Gin, my mission is to never speak to you like some out of touch Hollywood A-hole. My job is to remain accountable. Down to earth. Hard working.
While you shouldn’t use a vacation message like the first example in this article, it doesn’t mean you can’t have a little bit of fun with your emails.
Website: https://www.wordexceltemplates.com/office-closed-for-holidays-email-template/
Thankfully, setting this up in Gmail is easy to do and only takes a few minutes. Here are step-by-step instructions for setting your out-of-office message, plus some helpful examples you can steal for your own use:
If you know that you’re going to be out of office for a long time, it’s worth thinking about redirecting your clients to your colleague. Mention their name, explain what position they occupy and how they can help your client. Include a way to contact them in the form of an email address or a phone number. Just try to warn a colleague that you want to redirect your clients to them before going on a vacation.
When was today? Did you leave the sign up or is it freshly posted? Etc. People, use dates!
I’ve run into the “no voicemail” thing at a few businesses where phone was the main mode of contact too, and it was hugely frustrating. You call your doctor to ask about, say, a billing issue, and it turns out they’re closed, but then it just says the office hours and “goodbye *click*”. Seriously? Sorry, /end rant.
Automatic responses to calls and text messages do a lot for your business. When you have a good out of office replies in place, your customers feel valued and connected. Such a feature is highly significant for business relationships and customer experience.