I have a coworker who has an “always-on” autoreply stating that she “is busy with client meetings during the day” and therefore only checks emails at 9am and 3pm. I understand wanting to set the expectation that people won’t get an immediate response, but it really baffles me. If you are still able to respond within 24 hours, why does anyone need this information? To me it feels like some weird self-help tip or power move that they read somewhere that serves no actual function.
I’ll be on maternity leave from [DATE] until [DATE]. For general inquiries about [DEPARTMENT/ROLE], please email [CONTACT NAME]. If this matter is not time-sensitive, feel free to resend your email in [MONTH] when I will be regularly checking emails again.
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Have you ever received or written an out-of-office message that you really liked? If you’re up to sharing them, we’d love to see your favorites. Don’t forget to share this post with friends and colleagues!
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I’ll be at a work off-site and will have limited availability by phone and email until ___, please contact ___ for immediate needs about ____ otherwise I will respond as soon as possible”
Work-Life BalanceHow to Write an Out-of-Office Message During the COVID-19 Pandemic—Plus Examples!
Guiding them regarding who to talk to within your absence is surely a part of being responsible for your work, but it’s not necessary to make it boring. Auto replies are extremely common in today’s world with 306.4B daily emails, and taking your contacts by surprise will give them a reason to smile even if they don’t get your help personally. In this article, I have tried to include both out-of-the-box email copies and use of multimedia so that you can get inspired by what suits your workplace. I hope you find this post helpful for the upcoming holiday season.
The majority of your out-of-office emails will go to recipients with whom you communicate regularly. If you are sure that there’s a certain level of familiarity with all of the people that get your auto-reply messages, consider writing something about yourself, a funny note, or a joke. That allows them to develop a more personal relationship with you.
The incensed people also tended to be the type to submit things at the very last minute or want an immediate answer that could’ve been solved via google.
But nope, we’ve created a world where “I have a dentist appointment and won’t be in until 10 today” is cause for alarm.
How about warning people of what’s to come? Take a look at an example you can use below.
I was always a little bit skittish about OOO’s in the pre-smartphone days. I don’t like the idea of announcing to the world that my house is going to be unoccupied all week.
I haven’t set up an OOO message since I got my first smartphone. My usual method is to glance at an incoming work email and forward it to the appropriate person, or maybe write a one-liner response saying I’m out and will answer next week.
Unfortunately, literally every single thing in the world is an emergency in my office :(
There are a lot of ways to improve your out of office message, but you should first make sure that you covered the most important stuff.
I will be away from 03.04.2020 until 13.04.2020. For urgent matters, you can contact (COLLEAGUE NAME).
Unfortunately, literally every single thing in the world is an emergency in my office :(