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To set automatic out of office replies on the Microsoft Outlook desktop app, go to File > Automatic Replies > Send automatic replies.

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Set your out of office messages and determine who monitors division and department messages.
I am on vacation. I cannot read your email. Your email is being deleted. Please contact Hans or Monika if it's really important, or resend the email after I'm back in the office. Danke Schoen. .

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We are closed today for the [public holiday name]. Our office will re-open tomorrow at am.
The question last week about “thanks in advance” had me wondering about your thoughts on this person’s manager’s out-of-office reply in this video. I found it to be super condescending and way too much. What do you think? Would be interested in readers’ out-of-office messages.

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Several of my coworkers still have page-long “Due to the COVID-19 Pandemic, our department will be…” auto-replies set up 24/7, even though the basic function of our office has barely changed. I’m currently working odd part time hours right now, and if there weren’t so many of these annoying emails going around, I’d have one that clarifies my email timelines, but I don’t want to be another spammer.
Optionally, set a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually.

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Thankfully, with a simple out of office message taking a day off doesn’t mean that your communication with clients has to stop.

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My OOO auto reply is fairly detailed. I have links to information for products I work with, an alternate point of contact for people to approach, etc. It’s really a CYA thing. What irks me about some OOO auto replies is when the person who is out has an alternate point of contact who is also out. Both are obvious planned absences, and both people are on the same team. Don’t they talk to one another about vacation??

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    Education Details: Template #1 Out-Of-Office Old School Style: For those who want to keep it low key. Thank you for your email, I’m currently Out Of Office till . I’ll be replying to your mail once I return. However for time-sensitive matters, please reach out to my < teammate / Boss> at in my leave.

    Including even a passing reference stating that your customer’s email is important to you shows your appreciation for the message that you are currently unable to respond to.
    Email From Secretary Perez: On Labor Day | whitehouse.gov. More general requests can be emailed to. Out of office message examples. If your message is time sensitive, use urgent in your subject line so i know to reply by the end of the business day. Festive out of office holiday messages provide you with a creative approach to tailor your automated email message to a specific holiday.

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    At my old job, you used to nominate a contact for when you were out of the office and there wasn’t an obvious person to contact. One department was so small that they all just put the all team email so they never had to change it. Trouble is, it turns out Outlook team emails by default only accept internal messages :X

    A Christmas closure email is an email sent to the staff stating that the office, institution, etc. will be closed for the Christmas holidays. It can be one that a store will send to customers as well.
    Oh my gosh, this is funny! It does sound kinda like, “some things are more important than work, JAN.”

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    I don’t. They just have to wait. The people in my office that could have a legitimate emergency that requires my input have my cell number, and they’d just call me.
    I wish I could block my voicemail. I would so get fired if I had a message like this and was caught, though.

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    The one from “Central Intelligence” with the Rock that I love is is (paraphrasing) :

    You’ll find everything you need to set up an out of office message at the very bottom of the ‘General’ tab there.
    Hi stranger, Sorry I'm unable to reply to your email. I'm off frolicking in the meadows. Please do not contact me until I'm back.

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Because I used to get phone calls that defaulted to, “I need the director”, I had my out of office mail set to:

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Give yourself some slack when promising people to keep up with their messages. If your vacation ends on January 18, but you know that you won’t be able to check up on old emails for the next couple of days, mention that in your reply.

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After I tweeted this example, dozens of people sent me examples of OOO messages they’d set or particularly good examples they’d seen in the wild. One example from a boss (via a TikTok) who offers emailers a decision tree of sorts. “Option 1.) Wait it out. Ask yourself, ‘is this urgent and important?’ If not, take a beat…you and I will be better off with this expectation set now,” the email begins. This one stands out because it’s extremely detailed, manages expectations and also offers who to contact in different situations. It models good behavior of taking time off, but also gives the original sender a variety of option. Most importantly, the responder forces the original sender to assess whether this is actually an urgent request.

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This person works remotely and wants to continue to do so, but I think I am going to have to have a conversation about them using the technologies at our disposal that make this possible. Including out of office and second take-home monitor.

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