I’ll reply to your message promptly when I return. But if you require immediate assistance, please send an email to [Contact Name] at [contact email] in my absence. Out of Office Template #2 For the Person Who Likes to Keep it Friendly, But Professional
Hello, We are currently closed for the holiday. If it’s something urgent you can email [name] at [email]. Kind regards. [Name/signature]
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When you share transparent business information and provide alternative ways when the relevant channel is not available, it delivers a delightful service experience.
Dear Customers. We, the employees of this office are going to take our days off from the 25th of December to the 5th of January 20XX in lieu of Christmas and winter vacations. Your needs are Supreme to us so one of our representatives will be available 24/7 in case of answering any query you may have. Feel free to contact us on the following number [X].
Your out of office message can link to testimonials from your happy clients. For those of us in travel, you could try something like:
Our sales and administration offices will be closed from 21st December until 2nd January 2019 ...
8. Office Closed for Thanksgiving. This is a great template to use for Thanksgiving holidays. Hi (specify the Name field id), Our office will remain closed until the end of this week for Thanksgiving Holidays.
But you can do better than that. Surprisingly, you can get so much more out of such a simple letter. A good out-of-office can serve as a tool to generate leads, promote content, and help you stand out by showing off some creativity.
Connect with others users, share your experiences, find solutions to common problems and more.
I’ll be back in the office on [end date] or after I’ve perfected my banana bread (whichever comes first)—and will respond to your message then.
Boss would put up an OOO when attending an event off-site, but would still be answering their emails, which meant that I would get “Boss said you were the correct contact, can you help?” Inevitably, I would respond and, two hours later, Boss would too, cc-ing me on the original email in which they shared the exact same info I had earlier that day. It was MADDENING.
Hi, I am currently in [COUNTRY]. My inbox didn’t join me on this trip, so I’ll be sure to answer your message as soon as I return stateside on [DAY OF WEEK], [DATE]. If your matter is urgent, please contact [EMAIL]. Thanks and happy holidays!
Who doesn’t love a bit of decoding? Why use basic words, when a broad range of emojis can spell out exactly what you want to say, but in a much more interactive and fun way?
They only discovered this AFTER the Christmas rush. Thankfully there were no client meltdowns that year or it could have been a lot worse.
I'm probably in the middle of a tree farm right now, getting covered in tree sap, so my hands would stick to my keyboard if I tried to respond to your email. I'll respond to your email once I am back at work on [date].
Sample voicemail for individual’s work phone: “You have reached the voicemail for (name) at The University of Toledo. The University is closed for winter break. Please leave your name, number and a brief message after the tone, and I will return your call after New Year's Day. Thank you and happy holidays.”
Naturally, she had to take the day off — and couldn't let folks know with any old generic auto-response. Instead, she made a guessing game of it in her out-of-office email, which you can use for yourself, below.