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Writing an effective out-of-office message is a key part of running any business. Although it may seem so simple, an incomplete or unclear out-of-office message will cause problems before you leave as well as when you return.
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Sounds like it’s clear in your mind what you want to happen, but I’ve heard plenty of people say, “Of course you took it somewhere else, that’s what I told you to do, and now I have two action-less emails to trash rather than one.”
Sure, Kopelman is truthful about the fact that he's on vacation, but he also lets the recipient know that he or she would be interrupting important family time if the first option is chosen. It states a point simply and uses humor to avoid making it sound like he wants the reader to feel guilty.
Research shows that vacations are beneficial to our physical and mental health, work performance, and productivity. To replicate this research, I’m conducting a participant observation study until DATE, and will be out of the office. In the interim, if you have an urgent request, please reach out to EMPLOYEE. Otherwise, I’ll be in touch upon my return.
I’ve seen that from vendors. Sorry, you’re not the only shop in town and if you can’t be bothered I’m using my power of my dollar and noping away from your company.
We are closed today for the [public holiday name]. Our office will re-open tomorrow at am.
“I’m offline and have sporadic access to email until X date. For urgent matters contact Colleagues A and B. For true work related emergencies you can call me at Cell Number”
When was today? Did you leave the sign up or is it freshly posted? Etc. People, use dates!
My pet peeves are too much personal information (no need to tell me your cousin had a hysterectomy) and the ones that are carbon dated, e.g. from 2018.
Q. I work on Main Campus and don't have essential business to conduct during the winter break closure; however, I want to catch up on work before spring semester. May I work on campus?
If you work with regular clients, then you may want to send holiday messages to clients to help maintain these important relationships. Reminding clients that you are there for them through these brief messages can go a long way to creating goodwill with these pivotal connections.
“Thank you for your message. I am out of the office today with no access to phone. I will be back on April 5. In case you need any immediate help, you can reach [person] at [phone number].”
If you scroll down, towards the bottom you'll find a section called Vacation Responder. There, tick Vacation Responder On and fill in the dates for when you want any received emails to be replied to with the automatic response.
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Thank you for your email. I’m currently offline until [date] to celebrate the holiday with my loved ones—without my phone in front of my face.