Here’s my pet peeve: OOOs that specifically state the person “won’t have access to email.” It contributes to this pervasive idea that an employee who might technically be ABLE to check her work email while OOO better have a damn good reason why she won’t be doing so. Which calls back to the reason someone’s OOO is no one else’s business. Whether you’re OOO because you’re on your honeymoon, having your gall bladder removed, or robbing a bank, OOO should automatically imply unavailability for work stuff. Full stop.
I have tried this on 3 Iphones, 2 are 8s, and it only works while driving. So DND is on, turned on manually. Scheduled is set to off. Silence “always”, allow calls from, no one. Activate is set to manually, auto reply to all contacts. It will not work unless the person is driving. What am I doing incorrectly?
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(Obviously, it wouldn’t fly in all cultures, but I do think this should be more normalised.)
Same. There are a few people that are regularly in charge of things I need from them, but are part time. The vast majority of our office is full time. I have no idea when they’ll get back to me, or if I should email someone else. If I saw an OOO message every time they were gonna be gone Th-Fri, I would learn their schedule faster, and hopefully have the most up to date info about “oh, they changed their schedule due to Memorial Day, I can email them and get a response quicker this week” or whatever the issue is.
An easy win here is to be specific about your out-of-office dates, or to be upbeat about why you are out of office.
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Sample voicemail message for office or department: “Thank you for calling The University of Toledo’s (office/department). The University is closed for winter break. Please call back after New Year’s Day or visit our website at (website URL). Thank you and happy holidays.”
Thank you for being part of our family. Happy holidays!From our family to yours, wishing you a joyful and warm holiday season!We appreciate you continuing to choose us. Here’s to a wonderful next year, too!We love working with you. Hoping you have a fantastic holiday season with plenty of festivities!Making the dream work requires clients like you who believe in us. Happy holidays!We appreciate your business. May you have a happy holiday season!Thank you for believing in us. Let’s look forward to an even better new year. Happy holidays!A big thank you for helping us reach new heights this year. Wishing you a warm holiday greeting!Thank you for choosing us! Happy holidays to you and your family.We value every customer. Happy holidays, and thank you for choosing us!Final Thoughts
As for this one I think it’s fine for internal particularly if someone can “read it in her voice” and knows she’s quirky but I’d probably just do a short one for external (or none? because I’ve heard there is some kind of security risk with them?)
So far it only works for texts, and both my customized reply and the URGENT (annoying) language is sent back with every auto-text. Phone calls are NOT answered unless I let my routine vm pick it up, which I will. If I turn off the phone, it does not work (which would be great if it did, like an auto-email) and if I turn my phone off and on, I must RE-SET the DND. Still better than nothing. I have a 7plus
Select File > Automatic Replies. In the Automatic Replies box, select Send automatic replies. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office. Select OK to save your settings.
BUY and DOWNLOAD: Voicemail Recording: VM07c Hello – Our offices are currently closed. Please leave us a message so that one of our team can call you back at the earliest opportunity CODE VM07 Use Up/Down Arrow keys to increase or decrease volume. Use Up/Down Arrow keys to increase or decrease volume.
Christmas Voicemail Pre Recorded Message 1 Thank you for calling, We are now closed for the Christmas holidays. If you wish to leave a message you can do so after the tone, and we will reply as soon as we return. We’d like to wish you a Happy Christmas and a …
My mom works part time at a library in archives, where her personal work email is also the general archives email (ie LibraryNameArchives @ email . com). She has an out of office response that replies with her work hours (since she’s the only employee in the archives) so people know when she’s in the library and can respond or when they can come in and visit her. The only frustrating thing is that her email either isn’t capable of, or she doesn’t know how to, turn off the OOO email when she’s actually in the office, or doesn’t trust that she’ll remember to turn it back on. She’ll send me an email about something, I’ll respond, I’ll get an OOO response, she’ll respond, I’ll reply, I get an OOO reply, etc etc.
That’s it. That’s all. Simple and to the point, this message will let people know that you can’t respond to messages.
I’ll be out of the office on vacation for the next week. I will probably see your message because I don’t know how to relax and will likely respond if I feel that I need to help in any way. Otherwise, I’ll get back to you when I return. Thanks! If you don’t feel like adding to my workload, please contact [name] at [email] or [phone] in the meantime.