Written by Aja Frost @ajavuu
But despite these (fantastic) suggestions, the number one rule for choosing your out of office is that it reflects who you are as a person. Don’t change for anyone, especially not your auto-responder.
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Hello! Thank you for your email. I am currently out of the office. We have closed for [holiday name]. I will be returning on [date]. If you require immediate assistance, you may reach me at – [mobile number]. Thanks!
Even the most blunt Out Of Office responders can still offer some levity or can at least entertain. If you’re looking to spice up your OOO, try this wonderful Wikipedia OOO generator that Melody Joy Kramer and Alex Hollender built. It auto-generates an OOO response with either a link or a quote pulled from Wikipedia. It’s a cool little project and a nice starter template for you when you decide to tell everyone to buzz off and leave you alone for a bit.
I’ve only seen it used for certain roles – usually admin-type ones – where people are fielding a significant amount of requests, so the potential vacation backlog could become prohibative and discourage people from taking time off.
My colleagues have this weird habit of not using out of office messages, but instead, sending all staff or all manager emails before they go on vacation letting everyone know they’re going to be gone for x amount of time. It’s really odd. I do not do this.
If one were concerned about the message rubbing people the wrong way, it’s certainly something that can work with a bit of rephrasing: “I’m out on leave from X to Y. All messages received during that time will be deleted. Please resend your request after Y, or else contact Z for urgent assistance.”
I say I’m off-duty, or in non-working status, but I come from a DOD background. I no longer like to say out of the office. Unavailable is good too.
Education Details: If you are planning to head out on vacation or step away from your office for a few days- creating an out of office autoresponder email message is … out of the office email template
Thank you for your message! I'm out of the office from X DATE to Y DATE and will not be checking email. I'll follow up with you as soon as possible upon my return. If you have an urgent request, please contact XX person at YY email address.
Dude, my brain is not friends with my ears. It’s not psychological, my brain’s just less reliable than Siri at transcribing your voicemail. No one wants me calling them back explaining that I don’t handle the otter scriptorium inks when really they wanted a chocolate teapot.
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I definitely hate the overshares. And I have one coworker whose rigidly precise & formal language comes off as pretentious and condescending. She sets up an out of office every time she leaves slightly early, so I get them A LOT.
I’ll be sure to reply to your message when I wade through my inbox upon my return. If your message is urgent and requires immediate attention, please send an email to [contact name] at [contact email].
While creating auto responding emails it is vital to focus on the tone and language. It means:
If it’s not that infinite loop of autoreply hell, you get the “I will not be reading or responding to any email sent during this time. Please resend your request after August 1st.” dismissal.
In this post, I’ll share what makes a good voicemail greeting — and the best voicemail greeting scripts you can use.