Microsoft 365 subscribers can set up automatic replies for when they are out-of-office or unavailable to respond to email.
The answer lies in writing an effective out-of-office message to help reduce the interruptions. “Let key people know you’ll be gone before you leave,” says Ivan Misner, founder of the global business network BNI and author of Who’s In Your Room? The Secret to Creating Your Best Life. “That will help reduce your email. Then craft an out-of-office message for everyone else.”
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Our sales and administration offices will be closed from 21st December until 2nd January 2019 ...
My office has a shared vacation calendar, which I think is a more helpful way to handle this.
I suppose it’s better than a colleague of mine who’s out of office is always: “I am out of the office until XXX. Please email me if you need assistance.”
I hope you will be celebrating the season soon. However, if your email is time-sensitive, please contact [Alternate Name] at [alternate email] and one of our busy elves will be happy to help.
ContentsHow to Set Up an Out of Office Reply in the Outlook Desktop AppHow to Set Up Out of Office Replies in the Microsoft Outlook Web Version
Here’s one example out in the world, which jumpstarted me thinking about this topic:
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If you’re using the web version of Outlook, you can set up out of office replies by going to Settings > View all Outlook settings > Mail > Automatic replies. Then turn on automatic replies, write your message, and click Save.
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21. "Hello, you've reached [your name, the office of X company]. The team is currently out of the office, but we'll be back on [date] stuffed with good food and eager to speak with you. Leave your name, number, and — if you're so inclined — your favorite [holiday dish, Thanksgiving tradition, etc.]"
1. Out of Office Template #1 For the Person Who Works at a Traditional Company. Hello, Thank you for your email, I’m currently offline until [date]. I’ll reply to your message promptly when I return.
When it comes to the final days before vacation, people tend to fall into one of two camps: 1) those who watch the clock incessantly, and 2) those who are so busy before they leave, they might even forget to put up an out-of-office (OOO) email message.
One of the first things you want to take care of when going out of the office is to Set an Autoresponder – Auto Reply to Missed Calls & Text in addition to Email Out of Office Message How You Can Incorporate Out Of Office Auto-Replies For Missed Calls and Incoming Texts.
I just say out of the office. It helps that I have a room that, among other things, functions as an office, but I don’t think that would change my reply. Whether its a real or metaphorical office, you’re still not at work, so it counts.