We were playing a family game once everyone was vaccinated, and a thing came up about “people who reply to a text message with a phone call” and my daughter and niece turned and glared at me…
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i’m just waiting for the inevitable “Believe it or not, ___ isn’t at work. where could i beeee?” a la Seinfeld
Hello! Thank you for your email. I am currently out of the office. We have closed for [holiday name]. I will be returning on [date]. If you require immediate assistance, you may reach me at – [mobile number]. Thanks!
This workaround will take care of auto-reply messages for phone calls and messages to the iPhone. There are a lot of users using iCloud emails on iPhone and Mac. You can set a vacation auto-reply on the iCloud email account. Let’s see how to set automatic vacation messages on iCloud email.
Thank you for calling [Company Name]. If you know your party’s extension, please dial it at any time. To reach our company directory, press 1. For more information about [Company Name], press 2. If you are an existing customer, please press 3. For billing questions, press 4. To repeat menu options, press 9. For all other inquiries, press 0. 3. Language Options
That’s why I instituted group email addresses/boxes for this use (I had to fight with IT to have one created in the early days). Yes, everyone has their individual email in addition to the group mailbox.
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In an instant, you feel a weight lifted from your shoulders, and a choir of angels sing Paul Kelly’s How to Make Gravy around you as you skip out of the office. You gaze upon the masses of workers on the tram, smugly wondering if their out-of-office responses are on yet.
Your out-of-office message needs to set expectations around communication. First, provide information about when you’ll return. Misner suggests giving yourself an extra date to catch up.
9. "Hey, this is [your name]. Thanks for reaching out. I'm busy at the moment, but if you leave your name, number, and message, I'll return your call.”
Eh, my team’s instruction to put them up if they’re going to be away from email/voicemail for more than an hour (standard lunch break). I have a ton of staff, and we’re in a business where a high degree of responsiveness, especially during the business day, is expected and few of my staff have mobile email. We’re also a larger organization with mixed project teams, and not everyone knows who’s PT/FT or on nonstandard hours.
An out of office message shows your professionalism by informing others of your unavailability. Such messages generally include an apology for the inconvenience, a reason for not replying right away, the time the receiver can expect a response and an alternative person they can contact if there is something urgent.
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If you’re anything like I am, you probably fall into team two. That doesn’t leave a lot of time to get creative. But if you plan ahead, you might be able to craft some hilarity.
Pro tip: The first works well for both voicemail greetings and email responders, while the next two are most appropriate for emails.
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