Out of office messages differ depending on whether you are sending them within or outside the company. The language you use and the information you provide can also depend on the workplace environment. Here are three out of office message examples that illustrate these differences.
Our office will remain closed from [date] to [date] for the New Year celebrations. We assure you that all your emails will be responded as soon as we are back to the office. Happy New Year!
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The OOO: was there ever a less apt acronym? (Ooo? Ugh, more like.) It wouldn’t be so bad if it actually worked when it was your turn to set one up, but unless you happen to live in France, where a worker’s ‘right to disconnect’ is enshrined in law, the twin fears of missed opportunities and the mail mountain that’s piling up in your absence will likely keep you furtively glancing at your in-box.
I have a coworker who has an “always-on” autoreply stating that she “is busy with client meetings during the day” and therefore only checks emails at 9am and 3pm. I understand wanting to set the expectation that people won’t get an immediate response, but it really baffles me. If you are still able to respond within 24 hours, why does anyone need this information? To me it feels like some weird self-help tip or power move that they read somewhere that serves no actual function.
It’s like telling your bank before you leave the country; overlooking it can cause communication issues.
Sample Phone Scripts. After Hours Voicemail for a Small Business: Thanks for calling (our company). The office is currently closed. Office hours are 9am to 6pm, Eastern Time. Please leave a message at the tone and we'll call you back on the next business day. Thank you. Voicemail Script: You have reached (your business name).
3. Out of Office Email with Specific Dates Example. [Greeting] I will be out of the office starting (Starting Date) through (End Date) returning (Date of Return).
This used to drive my supervisor crazy, she’d email me “it looks like your OOO is still on.” I had to explain the rationale a few times before she understood.
It’s also expected that if you’re in Wales you put the effort in to at least try and read Welsh, but tbh I can barely read English before 10am.
3. 3 The Bedford Falls. Season’s Greetings! I’m currently curled up on the couch with fuzzy slippers on my feet, a blanket across my lap, and a mug of cocoa in my hand.
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If your query is urgent you can contact my colleague, Rachael Farley, on [email protected] or call our office on 01325 778 786.
Q. What if I need to work during winter break, such as to conduct ongoing research that cannot be delayed until after the break?
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On the other hand, you can get more interesting or playful with subject lines such as:
I ALWAYS forget to leave a voicemail response with the same info above! Don't be like me.