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So here are 10 sample templates that you can use to send yours out of office messages.

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Every employee email is an opportunity to tell your customers and clients of your Christmas opening hours. Letting your customers know when you’re open is especially important if you have international customers whose offices will be open over the festive period. Also, make sure you remember to turn on an auto-response when your office is
I love this and want to start using it. I am assuming it’s pronounced “hood-a-lay” and that said hodilay has already begun when the OOO message was written! .

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I’d probably say something like “I am unavailable until X date. Please contact [colleague] or [colleague] if you need assistance. Thanks!”
In this image, you’re letting people know you’re OOO with a “Missing” notice on a milk carton. Genius. Just be careful — this sort of autoresponder is best for internal emails, not for autoresponders that get sent to prospects and clients.

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Education Details: If there is a way for the recipient to discover your address, you simply use a general template, like the one you have presented, or the all-purpose out of office message from the article. Still, I cannot imagine using a home landline number in an OOF message …
We do it every time we go on vacation or take a sick day. We put up an out-of-office (OOO) message with the date of our return, a colleague’s contact information for urgent needs, and maybe even some details about the destination of our long-awaited vacation.

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Stav is a senior editor and writer at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. Stav earned a B.A. in history with a minor in dance at Stanford University and holds an M.S. from Columbia Journalism School. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. She prefers sunshine and tolerates winters grudgingly. You can find her on LinkedIn and Twitter and can visit her website here.

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An out of office message lets you keep people informed and tells them how to proceed in your absence. You can also select options for urgent matters within your out of office message.

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    Boss would put up an OOO when attending an event off-site, but would still be answering their emails, which meant that I would get “Boss said you were the correct contact, can you help?” Inevitably, I would respond and, two hours later, Boss would too, cc-ing me on the original email in which they shared the exact same info I had earlier that day. It was MADDENING.

    When you update your voicemail or turn on your email client’s out-of-office greeting, there are three basic things you must share in your message: When you’re leaving, when you plan on responding to your messages upon returning, and who they can contact if they need to talk to someone right away.
    Therefore, if your email truly is urgent and you need a response while I’m on vacation, please forwarded it to my personal email [email] and I’ll try to respond to it promptly. If you think someone else at [company] might be able to help you, please contact [name] at [email] or [phone], and they’ll try to point you in the right direction. Otherwise, I’ll respond when I return.

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    You'll also receive messages on behalf of our partners. You can opt-out at any time. Latest SmartCompany Plus Lessons in growth: How print signage business Easy Signs doubled its revenue despite the pandemic Why your growth strategy should include acquisitions, and three steps to get started Canva, Calm and code: 30 business leaders share the tech they can’t do their jobs without How to say no: The three-part framework that sets you up for a more effective ‘yes’ What is SmartCompany Plus? How AECC Global maintained international student engagement during COVID-19 eBook: Seizing advantage: The technology pivot ANZ businesses must make Smarter, faster, better: Five of the best apps for small business Investment expert Murray Dawes on how small business owners can begin their investment journey Apple's Mail Privacy Protection features are kicking in this month as users are forced to update to iOS 15. Here's what these changes will mean for marketers, and how you can better prepare. A new ruling opens legal liability for Facebook comments. Here’s how to moderate your page A high court ruling determined businesses posting content on social media and inviting comments are 'publishers' and exposed to defamation. ‘Async’ explained: Why you should embrace asynchronous work, and six ways to get started If you've been googling work trends in 2021, chances are you've come across the term 'async'. So what is it, and how can it improve productivity? Canva, Calm and code: 30 business leaders share the tech they can’t do their jobs without SmartCompany is the leading online publication in Australia for free news, information and resources catering to Australia's entrepreneurs, small and medium business owners and business managers. Subscribe About Us Contact Us How to contribute to SmartCompany Advertise Terms & Conditions Code-of-Conduct Privacy Policy Copyright © 2021 Private Media Pty Ltd. Publishers of smartcompany.com.au. All Rights Reserved Sign in To connect a sign in method the email must match the one on your SmartCompany Plus account. Forgot your password? Want some assistance? Contact us on: [email protected] or call the hotline: +61 (03) 8623 9900.

    We had someone at my old job whose auto-reply stated that they were at a “White Privilege Conference”. Granted, the conference was about dismantling White Privilege, but to someone outside our work who didn’t know that, I imagine that got quite the reaction!
    Thank you for your email. I’m currently offline until [date] to celebrate the holiday with my loved ones—without my phone in front of my face.

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    I had a colleague that managed to set up a rule for an OOO that would only get sent if you cc’d or bcc’d him, which basically said that all those cc mails would get automatically put in a separate folder and he may or may not ever read them – may the odds be ever in your favor basically.

    Sample Phone Scripts. After Hours Voicemail for a Small Business: Thanks for calling (our company). The office is currently closed. Office hours are 9am to 6pm, Eastern Time. Please leave a message at the tone and we'll call you back on the next business day. Thank you. Voicemail Script: You have reached (your business name).
    2.) Herzlich willkommen bei Mustermann GmbH. Aufgrund unseres Betriebsurlaubes sind unsere Servicemitarbeiter erst wieder ab Montag, den 04.07.2016 für Sie erreichbar. Der Versand der Bestellungen wird ab dem 11.01.2016 wieder starten. Gerne können Sie uns aber in der Zwischenzeit Ihr Anliegen per Email an [email protected] oder über unser Kontaktformular zukommen lassen. Vielen Dank!

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    These messages are generally formal in nature and have the information about the unavailability of an individual and also the details of the person who can be contacted in his/her absence.

    I love this! I don’t think its annoying at all– its literally sharing the mission of your work.
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I have always said that I’m taking annual leave so that still applies for me – but that’s pretty standard for my company.

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If you work with regular clients, then you may want to send holiday messages to clients to help maintain these important relationships. Reminding clients that you are there for them through these brief messages can go a long way to creating goodwill with these pivotal connections.

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5.) Chers clients, notre bureau sera fermé du 24 décembre au 2 janvier. Vous pouvez nous contacter comme d’habitude le lundi 5 janvier. Nous vous souhaitons à vous et votre famille un joyeux noël et une nouvelle année réussie…

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Wow- that is rude of her. If you have a phone, you should have voicemail! It’s unprofessional (or at least inconsiderate) to have a mode of contact that just says “sorry, I know you already contacted me, but I want you to contact me again a different way”. Especially if she’s out of the office it doesn’t make sense to turn it off. The entire point of voicemail is so you can listen to the messages when you return…

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