List the full name, phone number and email of an assistant or a coworker who can respond to messages and meet deadlines in your absence. If more than one person is handling your duties, list each one and the reason for contacting them. In some cases, you may consider providing a way to reach you in case of an emergency.
I’ve never had a funny / pithy OOO. Clearly I’m missing out! It’s literally, “Hi, I’m OOO from x to x, and will be returning x. Please contact Fergus if you need immediate assistance.” Maybe I should live a little!
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If you’ve been inspired by Rachael’s efforts and want to spread a little festive cheer, there are some fantastic examples to help you do just that...!
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Oh my gaaaaawwwwdddd my mother used to do this. Like, her work voicemail was “Hello, you have reached Lizy’s Mother, Job Title at Company Name. Today is Thursday, June 3. I am in the office today, but away from my desk at the moment. If you’ll leave a message with your name, phone number, and reason for your call, I’ll get back to you as soon as I can.”
You should avoid technical jargons Avoid complex vocabulary that creates confusion Maintain a friendly tone
Hello, I’m out of the office until [DATE]. However, I will be taking periodic breaks from binge-watching everything I’ve missed to check my email [once per day/every evening/occasionally] while I’m away. If this matter isn’t time-sensitive, rest assured that I’ll respond when I’m back in the office. But, if this is an urgent request, please resend any messages that require my immediate attention with a subject line of “URGENT: [Original Subject]”. All the best.
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Every time the grocery store clerk asks, “Would you like to donate to breast cancer?” I have to bite my tongue.
14) You are receiving this automatic notification because I am out of the office. If I was in, chances are you wouldn’t have received anything at all.
Let them know that while you’re not technically OOO, you aren’t operating at typical capacity.
I am out for eye surgery on Monday 24th May and will have one eye covered. All going well I should be fine shortly after, however reading long emails or longer periods of screen-facing work will take some effort.
Agreed. Every time you are in a meeting is overkill. For some people they are never not in meetings.
That’s weird. I’m technically teleworking almost all the time (our office doesn’t really have the space to fit us all in anyway) and I’m next to my computer nearly the whole day…
Website: https://asthedrillturns.com/2019/02/18/dental-office-voicemail-etiquette/
I guess my first instinct might be thinking it’s rude but having seen it a few times I do get it. It really makes sense for people who get dozens or hundreds of emails a day and are gone for extended periods of time. It’s more courteous to be up front about it than silently delete like some people said they do (though I get they maybe just didn’t realize they’d need to do that).