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For any requests you might have, feel free to reach out our [Title] [Name] at [email / phone].

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I’ll reply to your message promptly when I return. But if you require immediate assistance, please send an email to [Contact Name] at [contact email] in my absence. Out of Office Template #2 For the Person Who Likes to Keep it Friendly, But Professional
If you’re feeling stuck, try our free OOO email generator to draft a message that perfectly captures who you are and where you’re going. Out-of-Office Messages for Vacation 1. “I’ll email you back once I’ve defrosted.” .

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Image Source: https://onepoint21jigawatts.tumblr.com/post/61059236581/day-1-favorite-movie-field-of-dreams-1989
Remember that it’s important to choose the tone of your message based on the final recipient.

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I had a coworker once who hated it when she got somebody’s out of office message. I asked her why it got her so bent out of shape. “Because then I have to wait until they get back to send the message again!”
Setting Up Vacation and Holiday Call Rules [Video] If you’re going on vacation or closing your business for a holiday, you can set up special call rules with RingCentral. Call rules can dictate anything from forwarding calls to another extension, playing a customized message, to shutting off voicemail.

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We have tested this workaround by placing a sample vacation message on the iPhone DND mode Auto-Reply screen. To check this feature, we manually turned on the iPhone DND mode from iPhone Control Center with the above settings.

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Have you ever considered how your office design could be having a negative impact on the way your employees work?

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    I’ve only seen it used for certain roles – usually admin-type ones – where people are fielding a significant amount of requests, so the potential vacation backlog could become prohibative and discourage people from taking time off.

    Thank you for your e-mail. I will be on leave on 26th Jan with no access to email. I will revert to you on my return on 27th Jan.
    1.) Bienvenue chez John Doe. Notre ligne téléphonique n’est pas prise en charge pendant les vacances. Nos heures de bureau peuvent être trouvées sur notre site www.joendoe.de – Merci pour votre confiance. Nous vous souhaitons de bonnes vacances et une bonne nouvelle année.

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    17) I cannot handle your emails until I return on mm/dd/yyyy. Please be patient and your mail will be deleted in the order it was received.

    Download good wishes messages for a friend who is going away : – “One of your greatest dreams was always traveling and now you can make it happen. I can only say I wish you all the best and that everything goes as you expect.
    We're committed to your privacy. HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. You may unsubscribe from these communications at any time. For more information, check out our privacy policy. Thank You! You have been subscribed. Start free or get a demo 18 Funny Out-of-Office Messages to Inspire Your Own [+ Templates]

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    I hate to break it to you, but I’m on annual leave until [end date] and will have limited access to my emails until then.

    While not QUITE as annoying as “Have a great day!” there are several people/departments who use an auto reply for the most frequently asked questions or information for their department…something along the line of an IT auto response that says: “To submit an IT request or check for an updated status on a request, please visit request.business.com”
    Whatever you decide before heading out for that much-needed time off, it’s imperative that you set up an out of office reply. Your customers and co-workers don’t get that same pause button as you do. That’s why you should inform everyone that needs to know about your time off.

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    Customize any phone experience. Easily manage your voicemail greetings, phone tree menus (press 1 to schedule an appointment) and hold music to create any phone experience. No more re-recording messages or running into the office last minute for a holiday office closure …

    With a slightly modified email address to mirror yours, they can easily impersonate you using the personal information provided in the OOO message and exploit your absence. Knowing where you are and how long you may be gone can lead to an attempt to initiate a transfer of funds or access confidential data. They might even go the extra step and reference how great their “trip” is going just to make the message appear genuine.
    But traveling for work, then I say “intermittent access” so that I only need to respond to the urgent emails and can ignore everything else for a few days.

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A clear, thoughtful out of office message saves the caller from troubles and inconvenience caused by your unavailability as they know what they should do next. Such a system avoids the negative impact that could come from the inability to respond to calls and messages. Your clients would likely try and contact you again and again, getting frustrated and losing trust in your business.

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Thanks for your note! I’ll be OOO from [date] to [date] and will not have access to email during that time. If this is an urgent matter, please contact [Contact Name] at [contact email].

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This article originally appeared on The Daily Muse and is reprinted with permission.

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Maybe you’re still available on email, but your location means there might be a little bit of an issue with time differences. This response is clever and a little bit geeky!

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