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A couple work friends and I banded together years ago to fill each others’ voicemails so it would be impossible to leave us new voicemails.

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Student emails at 3am Saturday morning, then is sends an email Sunday night, miffed you didn’t reply.
I might be your coworker. I don’t get a lot of calls so it slips my mind constantly. Email I just set up a timer and it’s so much easier that way. .

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Ha! Maybe she was short-circuiting someone who would send an email and then come over to her desk 5 minutes later to “see if you got my email.”
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I suppose it’s better than a colleague of mine who’s out of office is always: “I am out of the office until XXX. Please email me if you need assistance.”
Our office will remain closed for Christmas. We assure you that all your emails will be answered as soon as we return to the office.

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On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

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    7. Out of Office for a Family Vacation. This is a great template to use if you’re on a family vacation. Hey (specify the Name field id), Thanks for your email.

    If you leave me a message that includes your name, telephone number and reason for calling, I will return your call when I get back. You have reached Jim Smith. I will be out of the office until Feb. 14. If you would like to leave a message after the tone, I will call you back when I return.
    Voice mail is a strictly worse medium than almost any alternative. You don’t get the opportunity to converse and ask questions back and forth like you do with a phone call; you can’t extract information efficiently from the message like you can with an email (the old “ugh, I have to listen to this entire message over again just to check one thing he said at the end” scenario).

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    Thanks for your message! I am brushing up on my social networking savvy and analytics knowledge at a digital media conference in Vancouver from May 1-6. I will have limited email access, so if you need immediate assistance, please reach out to our marketing assistant, Kennedy Tran, at [email protected] or 555-432-6100. In the meantime, if you need access to our media kit, you can find it here.

    Walk through your office and take a look at your electronics and other potential energy drains. Since you will not be in the office, there is no reason to pay for electricity that you are not using. Make sure that you handle your shutdown properly.
    We are closed on [your business' closed days]. Please leave us a message with your name, number, and any other necessary information, and we will return your call when the office reopens. Thank you for calling." As you can see, this professional voicemail greeting is similar to the absent receptionist greeting but more inclusive.

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    This email comes from another one of my colleagues. The purpose of this email is to intercept messages during Thanksgiving, and the way in which it does so is, well, with thankfulness.

    Please see the video here, explained step by step: https://www.youtube.com/watch?v=h0jJwjpE87o. Hope this help.
    Same! If I’m on vacation then I say I have no access to emails. Even if I’m just sitting on my couch all week.

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    The majority of your out-of-office emails will go to recipients with whom you communicate regularly. If you are sure that there’s a certain level of familiarity with all of the people that get your auto-reply messages, consider writing something about yourself, a funny note, or a joke. That allows them to develop a more personal relationship with you.

    Going back to how some people can’t ever switch off, this person went above and beyond for their auto-email with a humorous graph that very accurately shows the highs and lows of stress levels before, during and after time away.
    How to turn on "Automatic Replies (Out of Office)" or the "Out of Office Assistant" Click the File tab, and then click the Info tab in the menu. Click Automatic Replies (Out of Office). In the Automatic Replies dialog box, select the Send Automatic Replies check box. How do you include a holiday in an email?

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how to write an out of office message for vacation

Get the time and date right for when the automatic emails start - you could choose the the moment that you actually leave the office, or some cheeky people choose an hour or two before they leave, saying that they are busy handing over or wrapping up to deal with customers or other colleagues. They are still able to check the emails they do get anyway, to reply properly to if they want to.

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I have a colleague who directs people to email an alternative email alias when she’s on leave. This alternative email alias? Yup goes to her. Don’t know why she does it. She’s also set a rule in her team that they have to answer each others’ phones of someone is away from their desk. Inevitably, the person answering the phone can’t help and tells the caller to send an email. It drives me up the wall.

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Hello, Our office is closed for holidays from [date] through [date] and returning on [date]. Through this period we will not be able handle any enquiries. If you need immediate assistance, please contact [name] at [email] or call [phone number]. Otherwise we will respond to all emails as soon as possible once we return to the office. Warm regards.

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Writing a holiday message to your boss requires a balance of professionalism and warmth. While you may want to wish your boss happy holidays, reaching out may be daunting if you do not know what to say. Try one of these holiday messages that are sure to touch your boss’s heart.

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