Note: The following steps are for users with a Microsoft Exchange account. If you don’t see the words, “Connected to: Microsoft Exchange” at the bottom of your Outlook window, check out our article on how to set up out of office in Outlook with an IMAP/POP3 account.
“Hello, I am out of the office from [date] to [date] for a family vacation. I have limited access to phone and will try to reply to you upon my return. If you need any urgent information, please contact [person] at [phone number]. Happy holidays!”
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Check out how easy it is to set up this essential process with your email account in this video I’ve posted to my YouTube channel.
When I’m back in the office and going through emails, I’ll sometimes send a note of “I’m catching up on my emails and saw you had XX question – did you still need help with that?” before doing any in-depth research.
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From the familiar to the more unexpected, peruse some of the different uses for automated text replies.
“I’m offline and have sporadic access to email until X date. For urgent matters contact Colleagues A and B. For true work related emergencies you can call me at Cell Number”
Want to offer these fun out of office mad libs to your clients? You're in luck! We created customizable form templates of these mad libs for you to copy - for FREE! Check out our Free Travel Agent Forms article for how to get them through JotForm and for more free travel agent forms!
I can’t agree that holding on to a request for a week or so is akin to groveling.
I’ll be back in the office on [end date] or after I’ve perfected my banana bread (whichever comes first)—and will respond to your message then.
Written by Braden Becker @BradenBecker
For me, life isn’t just about having my brain cryogenically frozen so I can be revived two hundred years after the apocalypse to dance with the chosen few along the gilded path to Valhalla.
Hello, I’m away for the weekend. Back on Wednesday. I’m in [COUNTRY] drinking coffee. Eating lots of food. Should have internet on the evenings to answer the important emails. Please send photos of penguins to Twitter @[HANDLE] to alert me that you’ve sent an email. This is most important.
It’s time for yet another everyone’s favorite period of the year! For me, it means eating as many cookies as possible while gulping down as much mulled wine as possible. Yes, this also means trying to remember every line of dialogue from [your favorite holiday movie] as my favorite holiday flick
If you don’t see the Automatic Replies button, follow the steps to use rules to send an out of office message.
After all, a professional voicemail recording boosts your credibility, makes you seem more competent, and encourages whoever's listening to it to continue the relationship.
It doesn’t work when a group text is sent, is their a workaround for that situation?