Come Christmas time, there’s nothing quite like tidying up your desk, shamefully closing your 50 Chrome tabs, and switching on your out-of-office responder for the holidays.
Education Details: Joshua Kim. January 15, 2020. Hello. I am on vacation between now and Jan. 13 and will not be checking email. Please resend your email on or after Jan. 13. Thanks, Josh. That was the out-of-office (OOO) message that I set on my work email the last time I went on vacation.
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With the Holiday season right around the corner, your office’s voicemail greeting should quickly inform callers of any potential changes in hours, days or availability.
Please accept our apology for the inconvenience this may cause. We are thankful for your understanding.
I’ll be back at my desk on [date] and will respond to your message immediately. In case you need urgent assistance, please forward an email to [contact name] at [contact email] so that Santa’s little helpers at our shop may look into it.
2. Vacation Auto-Reply Email Giving Alternative Contact Person. [Your Greeting] I will be out of the office from ____ until ____. For immediate assistance please contact
At the top of your calendar, click the first date you’ll be out of the office. Click Out of office. Select the dates that you’ll be out of the office. Optional: Update the time range and edit your decline message. Click Save.
No reddit on this rig, but “company-wide email + 30,000 employees + auto-responders =” as a search should get you there. Totally worth the hunt.
Every November without fail, when I take a week off for deer season, I start my OOO with “GONE HUNTIN’!”
I think that’s part of the problem! Tone in text is hard – and while sure you could read it is as fairly benign and jovial, if not a little obnoxious, you could also read it the way it was read in the video.
Or provide one of those downloadable calendar reminders in the OOO response that says “X is back from leave; okay to email!” Then at least you’re being helpful and proactive while you’re deleting everyone’s email.
That’s the simple structure of a voicemail greeting. Overall, your greeting should be professional, but the wording can vary depending on the situation. Check out a sample below.
So, take a lesson from @courtwhip, editor at PEDESTRIAN.TV, who wrote the above hilarious out-of-office email, fully stocked with mentions of the best movies from the 1990s. (By the way, “Splinter” is from Teenage Mutant Ninja Turtles, and as we all know, he loves pizza.)
Braden also recommends using HubSpot's out-of-office email generator to create your OOO message.
End your out-of-office response with a way your callers and emailers can stay connected on social media, if you use it for work. This is especially helpful if you keep active social media accounts (like Facebook or Snapchat) and expect calls from leads who may need some nurturing.
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