Thank you for your email. I’m currently out of the office until [date] to celebrate the holiday with my loved ones—without my phone in front of my face.
If you want your message to be formal, avoid using contracted forms such as I’m and I’ll as well as informal or casual language. It’s also a good idea to start your message with an expression of thanks like: If your audience isn’t from your work environment, you could take a risk with something more fun and personalised:
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If you need assistance, contact our Reception." In AmE, if official/national holiday(s): "I will be away for the holiday(s) etc." If vacation, "I will be on vacation etc." Where is the automatic reply in Outlook?
A professional email signature with contact information should do the trick in any case. Will you be monitoring your mailbox? – sometimes, when you are out of office, you may be able to check your incoming emails from time to time. If you can and do – include this information in your out of office message.
With that in mind, we’ve put together five simple examples of what your out-of-office message could look like, from the wild and wacky to the simple and fact-y. And if you’re not sure about the logistics of actually setting your auto-responder, here’s a quick guide on how to do that.
If your query is urgent you can contact my colleague, Rachael Farley, on [email protected] or call our office on 01325 778 786.
When I tweeted this, some people argued that the pollster above was using his wife as an excuse. This might be true (and, if so, is probably a bad defense mechanism from some of the work culture habits described earlier). Another possible explanation is that the pollster is telling the truth — his inability to try and balance a vacation with some light work time built in is understandably frustrating and exhausting to those around him.
I will be away from 03.04.2020 until 13.04.2020. For urgent matters, you can contact (COLLEAGUE NAME).
8. Didn’t get the gift you wanted? Is it possible to sell Christmas gifts after Christmas has ended? As it turns out, it is. You just need to focus on a different audience.
If you need immediate assistance before then, you may reach me on my mobile – (Mobile Number).
Visuals always work whether used in messages or elsewhere. In fact, communications that include images produce 650% higher engagement than text-only messages.
We’re the official home of the Virgin Group and Branson family. Get the latest from Richard Branson and the Virgin companies.
I am out of the office July 15–25. In the event of an emergency, please contact Yuko Kawakami at [email protected].
8. Standard Out of the Office Email Template. [Greeting] I will be out of the office beginning on (Date of Leave) through (Return Date). For all time-sensitive matters, please contact (Contact Person) at (Contact Email Address).
I might sound nitpicky but the language is important. “Might” or “may be” or “slower than usual” are vague and don’t offer the sender all that much information about when you’re really going to respond to them. Worse, they do a horrible job of protecting the time of the email receiver who, as the responder notes, is not in the office! Such a responder implies that, not only will the vacationer reply to the email, but they may not even miss a beat. They may be slow to respond, but they also might not.
That’s it. That’s all. Simple and to the point, this message will let people know that you can’t respond to messages.
Between now and then, I recommend escaping the summer heat with a delicious Aviation & Tonic. Here’s my recipe: