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[Tweet: “Are you going on holiday? Learn the best tips for writing your next out-of-office auto-reply email in English.”]

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According to The Washington Post’s self-reported survey of more than 1,000 white-collar workers, “we spend an average of 4.1 hours checking our work email each day.” That’s over 1,000 hours each year. The holidays are the perfect time to temporarily break up with your email inbox for a digital detox. Before you stress about crafting the perfect out of the office message, check out our sample templates. From professionally festive to holiday humor, we know you’ll be ready to copy, paste, and fully embrace the holiday season.
I’ve seen similar things with OOO messages where people would update them practically daily. “I’ll be away from my desk from 9-2 with intermittent emails and then on a call from 3:-3:45” and ….dude. We don’t need that much detail every day. .

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It’s Christmas, what are you doing emailing me? I’m extremely busy watching Home Alone, Die Hard, and the 1994 Teenage Mutant Ninja Turtle Christmas Special on repeat until the new year. I might stop for food and toilet breaks, I also might now. Regardless of my general health and hygiene over the silly season, I’ll be back in office on January 2nd. Catch ya then, don’t forget to buy a pepperoni pizza for Splinter. (Source: Futureofworking.com)
I have no idea how to update my voicemail message and I don’t actually know what it says. I occasionally get voicemails that are automatically forwarded to my email as sound files but I don’t think I have ever had a business related voicemail land there (it is rare that I get calls from outside the company and most people in the company if they can’t reach me on the phone will IM me directly–we use Teams for both phone and messaging).

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It is entirely possible to enjoy a podcast and hate voicemail, nothing about issues with human voices.
My snarky colleague sure did in his out-of-office message below. We send thank-you letters in response to holiday gifts, so it’s only natural to expect the same gesture in our work inboxes …

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So, skip saying you are in Las Vegas attending your favorite conference with the hopes of seeing a show or finding some time to play the slot machines. Even if other colleagues are going to the same conference, just say you will have limited email accessibility for the week and will return the message as soon as possible. Rather than an Instagram post with the view outside your window and naming the hotel as soon as you arrive, save the photos for a limited audience upon your return. Finally, consider adjusting your settings so that your out of office message is sent to contacts only.

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Hollywood star turned gin distiller Ryan Reynolds showed last summer how the OOO can become a marketing tool. “Thank you for your email and interest in Aviation American Gin! I’m away from my desk at the moment but will respond the moment they give me a desk,” began his first attempt. A few months later, along came another: “This is only my 2nd OUT OF OFFICE REPLY. From what I’m told, it should be short, sweet and NEVER overly personal or emotional.” After TV host Jimmy Fallon asked him to read one out on The Tonight Show, the resulting influx – around 20,000 emails in a single day – to [email protected] melted the small brand’s servers. Fortunately, it also reportedly piqued the interest of retailers and restaurants, keen to start carrying the tipple.

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    ‘Karen’ is his executive assistant. Who he really should have had craft that OOO message.

    “I’m offline and have sporadic access to email until X date. For urgent matters contact Colleagues A and B. For true work related emergencies you can call me at Cell Number”
    So, not the literal first second I’m back at my desk. But as soon as I can, depending on where you land once I’ve taken a look at everything and set some priorities.

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    If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise, I will respond to your emails as soon as possible upon my return.

    I’ll be on maternity leave from [DATE] until [DATE]. For general inquiries about [DEPARTMENT/ROLE], please email [CONTACT NAME]. If this isn’t time sensitive, feel free to resend this email in [MONTH] once I’m regularly checking emails again. All the best.
    3. 3 The Bedford Falls. Season’s Greetings! I’m currently curled up on the couch with fuzzy slippers on my feet, a blanket across my lap, and a mug of cocoa in my hand.

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    The above automated messages do not sound assuring as the time is not specified in terms of hours, days, or week. Here is a good example that businesses can follow to deliver effective customer service communication.

    It definitely sounds like something my boss would write and I laughed at it. In our work, everyone thinks that they’re a special emergency all the time. Stopping to think “if I don’t have this in the next two days what will the actual consequences be” is a thing that should happen more but doesn’t.
    She may want to talk to her IT folks to see if they can help her switch this around.

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    Hello, I’m out of the office until [DATE]. However, I will be taking periodic breaks from binge-watching everything I’ve missed to check my email [once per day/every evening/occasionally] while I’m away. If this matter isn’t time-sensitive, rest assured that I’ll respond when I’m back in the office. But, if this is an urgent request, please resend any messages that require my immediate attention with a subject line of “URGENT: [Original Subject]”. All the best.

    ContentsHow to Set Up an Out of Office Reply in the Outlook Desktop AppHow to Set Up Out of Office Replies in the Microsoft Outlook Web Version
    Not an out of office, but I had a sign I used to put on my closed door whenever I was head down on something and didn’t want to be disturbed:

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Giving the option to contact an email address containing "interruptyourvacation" provides two things — 1) A dose of humor, and 2) discouragement from actually doing what the name suggests. Plus, he prefaces it with a request for empathy, by explaining that he promised quality time to his family.

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That’s weird. I’m technically teleworking almost all the time (our office doesn’t really have the space to fit us all in anyway) and I’m next to my computer nearly the whole day…

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6. "Hi, this is [your name]. I'm either on a call or away from my desk. Please leave your name, number, and a brief message and I'll get back to you. Thank you."

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