Three years ago, my daughter and I went on a 3 week tour of Europe. Below is my OOO. I had a lot of emails – ‘I was told to email you to get your OOO.’ I am out of the office, July 18th – August 6th. I do not plan to read any emails during that time. No need to despair, though! Assistant and Intern (5654, she’ll be answering my phone and checking voicemail) will be around to help. If your request for laminating or a folder delivery is urgent, there’s no use letting it sit idly in my inbox. Please call a volunteer at the ** and they will gladly help you.
When one of my colleagues went on vacation, he sent an out-of-office message that was both clever and smart. First, he sent the recipient on an imaginary scavenger hunt to “the highest peak of the tallest mountain.” He used humorous absurdity to make it clear that he would not be checking email while he was away.
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I misread that at first and thought you’d said that a random picture of a employee popped up, and was momentarily horrified at the thought of my face appearing on my co-workers screens!
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I had a colleague that managed to set up a rule for an OOO that would only get sent if you cc’d or bcc’d him, which basically said that all those cc mails would get automatically put in a separate folder and he may or may not ever read them – may the odds be ever in your favor basically.
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Many professional out of office messages are aimed towards providing a direct line of communication by notifying your absence and providing an alternative i am currently out of the office, with limited no access to email.
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So from [date] to [date], I am going to be laid out in the sun catching a tan and reading a book.
Every November without fail, when I take a week off for deer season, I start my OOO with “GONE HUNTIN’!”
A. Administrative offices will be closed; however, designated individuals will be on call to respond in the event that an urgent matter arises.
Above a certain level in my agency managers have to designate an official delegate when they’re out, which can easily result in out of office messages like what you’ve listed. Not the most elegant, but clear and useful!
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As to who you choose, you might consider listing a coworker, your supervisor, or an on-call number if available. Just make sure to clear this with whomever you pick as a support person so they’re aware they’re backing up your calls and emails for emergent situations.
I’ll reply to your message promptly when I return. Should you require immediate assistance, please send an email to [contact name] at [contact email] in my absence.
This is so funny to be because I would chuckle getting those! You have personal context which is how you know that there is an aggeressive/accusatory tone….but without that context I would interpret these as boundaried and light-hearted. (With the exception of the ‘momtears’ one, that would feel overly personal to me.)
The answer lies in writing an effective out-of-office message to help reduce the interruptions. “Let key people know you’ll be gone before you leave,” says Ivan Misner, founder of the global business network BNI and author of Who’s In Your Room? The Secret to Creating Your Best Life. “That will help reduce your email. Then craft an out-of-office message for everyone else.”