We are closed today for the [public holiday name]. Our office will re-open tomorrow at am.
Yeah. The overly cute OOO message reminds me of the overly cute messages people used to leave on their answering machines back in the day. “Hi, this is Jim. Hello? *pause* Hello? Is anyone there? *pause* Just kidding, I’m the one who’s not here! Please leave a message after the beep.” or whatever. Like, it’s funny the first time, then it’s just annoying. Just let people know what they need to know.
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The boss’s thinking was that people who did drivebys looking for you would then email you, see your OOO, and then be able to call you to talk about whatever they were driving by for. No one liked putting their personal contact info so we never worked from home (pre-COVID and pre-VOIP implementation) or told people to IM us and we’d call them.
If you want people to remember that you’re away, do something humorous or different, suggests Misner. “The normal out of office message that says you’re not available and you’re on vacation is fine, but not memorable,” he says.
I will be on leave returning Monday, August 10th. Please anticipate a delay in response. For urgent requests or escalations, please contact:
1. Out of Office Template #1 For the Person Who Works at a Traditional Company. Hello, Thank you for your email, I’m currently offline until [date]. I’ll reply to your message promptly when I return.
This person works remotely and wants to continue to do so, but I think I am going to have to have a conversation about them using the technologies at our disposal that make this possible. Including out of office and second take-home monitor.
“Ahoy landlubbers, Dr Pirate [Myname] is back again to get her second eye done.
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4. Sample Email Reply for Vacations with Phone Number. [Your Greeting] Thank you for your email. I am currently out of the office, and I do not have email access.
If your request is urgent, there’s no use sitting idly in my inbox. So, please send your request to [contact name] at [contact email].
Otherwise, a referral to your company’s general contact email or a simple ‘I’ll respond when I get back, stop bugging me’ should do the trick.
I’m not sure I agree. Just as it’s part of the job for someone to handle their emails, it’s also part of the job for the sender to make sure that their request is sent to someone who is available.
Don’t beat around the bush! This is an expression that means you should get to the point. That is, you should make your message direct and brief. This will let the recipient quickly know that you’re not available and who they can contact instead. You can start with a simple greeting and then proceed to the message like in the following examples:
You’ll have options to set a “first day” and “last day,” or just “first day.” If you want things truly automated, picking a “last day” will trigger the autoresponder to automatically turn itself off the day after the selected date. Of course, in those instances when you’re unsure of your exact return date, it’s best to leave this open-ended. The “out of office” subject line is much less creative and scientific than say, a cold email subject line or a marketing email subject line. More often than not, they’re very plain and simple, like the following:
It might feel strange to include happy client testimonials in your out-of-office responder, but doing so is easier than you think. A quick note that suggests they read the testimonials if they’re interested in a product or service you offer is an easy inclusion or postscript to your email. Just limit the amount you share to one or two.
My husband’s voice mails says “…if you need immediate assistance call Mary at ####…”, only Mary retired something like eight years ago. I mention this to him every once in a while. It hasn’t changed.