It's December 1st in the North East and businesses are turning their attentions to Christmas...
I recently described myself as being “out of the virtual office.” Away from the virtual office” would probably have been even more precise. I think whatever you say, people will understand what you mean.
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But nope, we’ve created a world where “I have a dentist appointment and won’t be in until 10 today” is cause for alarm.
A separate after-hours attendant menu can inform callers that your office is closed, state your business’ operating hours, and provide options that callers can immediately act upon. For example, you can direct them to your website for FAQs. If your business provides an account login page, remind your customers that they can login at any time to get general account information. In this situation, be proactive.
until you have the client who calls, lvm, then when they don’t call back in an hour emails to complain they can never get hold of you.
Sometimes people will think it’s okay to ask a quick question while you’re out of the office. Avoid the interruption by including at least one person who can answer questions in your absence.
So you've said your farewells and it's time to pack up your desk before getting escorted out. While you're there, you might as well create an out of office message to any hapless person that missed out on the news of your leaving.
A. A limited crew will be available to clear walks and surface lots should there be severe weather during this time to help ensure the safety of those few individuals who must be on campus. However, these services will be limited and campus-wide plowing and maintenance will not be done to the full extent as when offices are open and classes are in session.
In addition to existing holiday pay, UToledo will provide enough additional paid days off to eligible employees, as indicated in the schedule below. For additional details, please review the Official UToledo Winter Break Policy.
As with a regular cold email, the best way to utilize your out of office message is to offer something of value to your client. So if you’re taking a vacation right after the launch of your newest feature or after finishing up on that huge blog post, linking to them may prove to be a very good idea. Explain why that content is useful and the person who contacted you about their thoughts.
Ok! That’s it for today. If you read this newsletter and value it, consider going to the paid version, and come hang out with us on Sidechannel, the Discord you’ll get access to if you switch over to paid.
Our auto-replies to outside people are two or three paragraphs long though, which feels ridiculous but is actually necessary.
Between now and then, I recommend escaping the summer heat with a delicious Aviation & Tonic. Here’s my recipe:
Thank you for your email. I am out of the office in observance of [holiday] with limited access to email and will return on [date]. Your message is very important to me, and I will respond as soon as possible. If you need immediate access, please contact [number].
A ‘Type A’ who can’t ever fully switch-off from work… at least they’re honest about it!
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Yes – this might amuse me if I got it once, but it would get old very fast . Maybe as an internal message if it fit the office culture. If I were an outside client or contractor and got something like that I;d see it as unprofessional (although I get that cultures and industries differ)