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Have you ever considered how your office design could be having a negative impact on the way your employees work?

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Guiding them regarding who to talk to within your absence is surely a part of being responsible for your work, but it’s not necessary to make it boring. Auto replies are extremely common in today’s world with 306.4B daily emails, and taking your contacts by surprise will give them a reason to smile even if they don’t get your help personally. In this article, I have tried to include both out-of-the-box email copies and use of multimedia so that you can get inspired by what suits your workplace. I hope you find this post helpful for the upcoming holiday season.
They only discovered this AFTER the Christmas rush. Thankfully there were no client meltdowns that year or it could have been a lot worse. .

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This is so timely for me as I begin a 2 week vacation in 15 days (no I’m not counting days or anything). I have been agonizing over how much detail to share in my Out of office message as I will be completely unreachable during this time.
I do that for most cases. Occasionally I’ll change it to “I’m out of the country and will not have phone or email access.”

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Don’t you worry: while I pretend to be Santa in front of my kids, my colleague, Hannah, will cover for me. Just email her at [email protected] if you need urgent assistance.
Click the cog and select ‘Automatic replies’Select ‘Send automatic replies’Specify a time periodWrite your out of office emailConfirm other details and press ‘OK’

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POP SETTINGS Server name: outlook.office365.com Port: 995 Encryption method: SSL SMTP... IMAP Folders are not displaying in Outlook

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Website: https://www.bestvirtualparalegal.com/blog/client-relation-case-management/10-best-office-closed-for-holiday-messages

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    Sounds like it’s clear in your mind what you want to happen, but I’ve heard plenty of people say, “Of course you took it somewhere else, that’s what I told you to do, and now I have two action-less emails to trash rather than one.”

    Brad, You can manually turn on DND to activate Auto Reply, explained in the article.
    I’ve only seen it used for certain roles – usually admin-type ones – where people are fielding a significant amount of requests, so the potential vacation backlog could become prohibative and discourage people from taking time off.

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    Usually, people take leave for vacation, business traveling, maternity leave, or sickness. Additionally, sometimes employees who will no longer work in a company also need to provide an out-of-office message for their customers, especially if they are in a high-level management position working closely with those customers.

    I don’t include this much detail on my OOO, but I do include if I am out of the office for religious observance, because I don’t use electronics on my holidays and want people to know that I really won’t get their message until the holiday is over. (Unlike the norm in my workplace that otherwise senior people are checking email even if we’re sick or on vacation. I know, I know.)
    Please accept our apology for the inconvenience this may cause. We are thankful for your understanding.

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    “I am out of the office until X date. Your email has been deleted unread. If it is still important, please resend it after my return.”

    Hi, Happy holidays, and thanks for your email! I’m taking a few days off to spend time with my family and friends so I won’t be answering emails as quickly as usual.
    Website: https://www.amazingvoice.com/blog/10-best-professional-voicemail-greetings

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    As an employer one of our policies is to Call in absent days not text them in. This hasn’t worked well as employees ( especially young employees) will still text in those types of messages. It would be wonderful to have a feature in the iPhone that allows for instant text response that can be set up for certain contacts( employees). Something similar to an out of office message in email…” I am not receiving text, please call … … …. and speak to me directly”

    I will be out of the office from May 1-6. I will be checking email periodically, but for urgent assistance please contact Pat Rivera at [email protected] or 555-432-6100. In case of emergency, you can reach me on my cell at 555-789-6100
    If you leave me a message that includes your name, telephone number and reason for calling, I will return your call when I get back. You have reached Jim Smith. I will be out of the office until Feb. 14. If you would like to leave a message after the tone, I will call you back when I return.

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Website: https://www.themuse.com/advice/6-outofoffice-templates-for-the-holidays-that-you-can-copy-and-paste-now

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Otherwise, a referral to your company’s general contact email or a simple ‘I’ll respond when I get back, stop bugging me’ should do the trick.

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Please note that I will be completely disconnected from email and will not be checking messages until I return. So, if you need urgent assistance, please send an email to [Contact Name] at [contact email].

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