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Rather than clutter your general greeting, set an auto-attendant for a campaign-specific phone number. You can assign a unique number to each of your campaigns. Record a voicemail message that helps callers to learn more about your marketing campaign.
If there is an emergency, please email [email protected] and someone will contact you as soon as possible. .

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“I’m not in the office. I’m spending time with my children and that’s far more important than absolutely anything you could be after”
Uploading Special Holiday Greetings Log in to 8x8 Admin Console. Click Auto Attendants. Click Edit (pencil icon) to the right of the Auto Attendant you wish to edit. Go to Call Handling Menus and select the Holiday Open Hours Menu or Holiday Closed Hours Menu. Select Play audio file. Click Select File. Click Upload an audio file. Enter the Name of your recording. Click the center of your screen or drag an audio file to the Upload your Audio File window.

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This one’s for all the marketing/sales buffs. Turn your vacation responder into a lead generation tool and collect leads even while you’re away! Hi there, Thanks for your email. I’m currently out-of-office until [date] with limited access to email. If your request is urgent, please contact [name] at [email] or [phone]. In the meantime, did you know that we have a weekly newsletter? Step right up for a weekly dose of all your favorite content from us, delivered right to your inbox. Don’t miss out on the good stuff! Sign up for our newsletter here: [link] I’ll be sure to get back to you as soon as I’m back on [date]. Appreciate your patience! Thanks,
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Much obliged to you for your email but our office will remain closed due to upcoming holidays. Unfortunately, due to this, we will not be able to send you an answer until 12-01-20XX. In case of emergency, you can send your queries to Ms. Medley at [website], she will answer all your queries. All delays are hereby regretted.

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(Aside: at my job, when you open a new browser window, a random picture of employee pets pops up. It changes every time. I could just refresh all day long.)

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    I work in a culture where even when you say you won’t have access to email, you are expected to be checking. I include this only on the internal auto-response, so that the people in my company know that when I say I won’t have access to email (which is also explained in the email), I mean it. Nothing else seems to work.

    Even if it’s for a short amount of time, an autoresponder helps you enjoy your time off from work.
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    Dear Customer, Our office is closed and you can expect to hear back from me by [date]. Have a great holiday! Regards [Name/signature]

    The announcement of holidays to the employees should be done in a professional and formal way. One way to do this is to write a memo and send to all the employees to inform them about the upcoming holidays and closing of the office. The other way is to write the letter and send it to each employee individually.
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    Out-of-office messages are critical to keeping things moving smoothly during times when employees are absent. They also serve as reminders to others of what day you won’t be available.

    “I am spending time with family today – some things are MORE important than work.”
    I’m on PTO (Holiday) from the 28.09 until the 02.10 working again on the 5th of October, due to this my response will be delayed.

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    Not me, but a friend of mine once received an OOO that simply said “I am having an out-of-office experience.”
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Well, if you become too sick to work for longer than that, what happens then? Surely there’s some backup. If not, you’re not always going to be able to keep that promise.

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You are under no obligation to share the reason for your absence. Even if you’re on parental leave, “on leave” or “out of the office” is sufficient. Unfortunately, discrimination against pregnant people and parents happens, and if you don’t want to disclose that you’re on parental leave, you don’t have to.

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Amanda works at HubSpot, and she came with a unique auto respondent that asked her contacts to guess where she is. To give background, she flew down to Boston to attend a Red Sox training game in the spring with her father. She chose to ask her contacts whether where they think she might be, and also this played some wonderful use of litotes here:

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But the best OOO (actually, an autoreply) came from Ryan Reynolds – you know, the actor and gin company owner. If you emailed him, you got this (I think there were others too – this is the one I got): Thank you for your interest in Aviation American Gin! You’ve reached my Out Of Office Mission Statement.

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