First, and most importantly, let the people trying to get in touch with you know when you’ll be gone and when you’ll be returning. There’s one more date to add — when they can expect for you to return their message.
15. "This is Bond. James Bond. Okay, it's really [your last name]. [Your first name] [your last name]. I'll get back to you as soon as I'm done helping M16 save the world — which will probably be tomorrow at the latest. Have a good day."
.
Hi and thank you for your message. I’ll be out of the office on [DATE]. Please contact my manager, [EMAIL] for assistance.
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It’s possible I might quote from some responses to this in an upcoming column, so please note if you don’t want me to do that with yours!
I usually go with “Hickory, dickory, dock, I’m off the clock. When the clock strikes Tuesday, I’ll be back.”
3. Delayed response templates. If you are working, but can't reply to emails easily, make this clear in your out of office message. This will easily set a sender's response expectations.
8. Office Closed for Thanksgiving. This is a great template to use for Thanksgiving holidays. Hi (specify the Name field id), Our office will remain closed until the end of this week for Thanksgiving Holidays.
That’s generally what happens in my office as well. I was handling a coworker’s portfolio for about three weeks while they were away, and we did a quick call both before (to outline the general workflow and division of responsibilities in that area) and after (so I could fill him in on any sensitive or outstanding issues that needed his attention) and it worked just fine. After the call, I forwarded the email threads for outstanding issues with a reply all so everyone involved knew Petrarch was back and handling the issue from here. Pay No Attention To The Man Behind The Curtain* June 3, 2021 at 2:01 pm
I do feel like the person who wrote it may have some issues in their organization with, oh let’s call it fire fighting. People who don’t necessarily think through the process of who would be most effective at dealing with the problem at hand. This reads like the message of someone who is used to getting everything dumped in their email and this OOO is an attempt to manage expectations and distribute issues to the people most able to quickly and effectively deal with a range of problems
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Will this work if the phone is off or in airplane mode? I’m leaving the country and I can almost guarantee someone is going to text me and then get really mad even though I told them I was leaving.
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(Aside: at my job, when you open a new browser window, a random picture of employee pets pops up. It changes every time. I could just refresh all day long.)
I will be out of the office on Thursday, November 8th, and Friday, November 9th. I will be back in the office on Monday, November 12th, and will not be responding to any emails until that time.
I am annoyed when people send a “fergus ooo” outlook invite! Maybe that’s the (annoying imo) style for your team Fergus, but our nearest common ancestor is 3 or 4 people up, you’re not that important and I don’t care!
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