Pet peeve: a fe people I know use the OOO reply to say something like ‘Have a great day!’ It is on all the time, and for no helpful reason.
Naturally, you want to help your clients and other business associates to contact you in the best and easiest way possible. For that to happen, you should provide out of office messages when you are not available.
.
The date range you're gone but more importantly . . . The day you will respond. (Pro tip: If you seriously get a ginormous volume of emails when you're away, or you're going to be gone for an extended amount of time, make sure this date is one or two days AFTER you're back from your vacation. Under promise, over deliver, do your laundry.) Alternate contact if there is an emergency. Your phone number (if you absolutely must, but I don't endorse this).
Hijacking this with a question- what do you do when you no longer have an co-workers to serve as an out of office contact? I find myself putting up the OOO less and less, because there’s no one left to respond to anything in my absence (beyond my supervisor who has no knowledge of how to do the tasks of my job).
Honest Coworker S Goodbye Email Goodbye Email Goodbye Email To Coworkers Farewell Email To Coworkers
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Keeping It Real. I am currently out of the office on vacation. I know I’m supposed to say that I’ll have limited access to email and won’t be able to respond until I return, but that’s not true.
When you’re trying to contact someone on a matter of importance (or even urgency) on one side of the equation and you find out via an autoresponder that they are away for vacation, it can be incredibly frustrating unless they’ve done the front-end work beforehand. (I’m speaking from personal – and recent – experience here. And worse, there was no auto-responder set up. I had to use the – gasp! – telephone to find out what was going on.)
Even the most blunt Out Of Office responders can still offer some levity or can at least entertain. If you’re looking to spice up your OOO, try this wonderful Wikipedia OOO generator that Melody Joy Kramer and Alex Hollender built. It auto-generates an OOO response with either a link or a quote pulled from Wikipedia. It’s a cool little project and a nice starter template for you when you decide to tell everyone to buzz off and leave you alone for a bit.
The science fiction writer John Scalzi says “The failure mode of clever is asshole,” which seems to apply here.
Click the cog and select ‘Settings’Scroll down to ‘Out of Office AutoReply’Specify a time periodWrite your out of office emailConfirm other details and press ‘Save Changes’
If you’re out for several days, then sure, say when you’ll be back and leave info for who to contact in the meantime.
Thank you for you email. I am out of the office from [insert date] until [insert date]. If you have an urgent request, please contact [insert name] at [insert email].
I do this because my industry’s norm is that people check their email on vacation, at least once or twice, but I don’t do it. I don’t have work email on my phone so it’s technically true.
It might feel strange to include happy client testimonials in your out-of-office responder, but doing so is easier than you think. A quick note that suggests they read the testimonials if they’re interested in a product or service you offer is an easy inclusion or postscript to your email. Just limit the amount you share to one or two.
Auto Responder is a cPanel mail feature that can be configured to automatically send predefined response messages to anyone who sends mail to a particular inbox.
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