Merry Christmas and thanks for your email! I’m taking a few days off to spend time with my family and friends, so I won’t be answering emails as quickly as usual. You can expect to hear back from me by (insert date).
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Hello and thank you for calling, [Company Name], where [state your short company slogan]. If you know the extension of the party you are trying to reach, you may dial it at any time. To speak with a Sales representative, press 1. To reach a Customer Support agent, press 2. To reach our Billing department, press 3. If you would like to know our regular business hours and location, press 4. If you would like to speak with an Operator, press 0, or press 9 to repeat the available options. 2. Basic Customer Inquiry
I guess I generally dislike ones where the person is actually around but just might take longer than usual to answer emails (except in public-facing inboxes, etc.) I understand that if I’m using email, you might not respond right away.
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“You have reached [Sandy and Bill’s] voice mail. Please leave your message after the beep so we can call you back if we want to.”
I’m here to talk to you about someone you know. Catalina Wong is out of office until September 27. She wanted me to let you know that she’ll get back to you after her return.
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I am on emergency leave for today with no access to emails and phone calls. Hence, kindly expect a delayed response. To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video
I am currently on annual leave and I return to the office on Monday 21st September. I will reply to your email as soon as possible.
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Yes! I would roll my eyes *a*lot* at that message – it comes across as someone taking themselves way too seriously.
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“To the Robotics Corp office, this mail is to inform all the staff and employees that the office will be closed for a week on the occasion of Durga Puja. Through this mail also, I send holiday wishes for all the employees on a superb recreational holiday period. Have a happy holiday.”
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If you require assistance before then I can be reached on my cell phone at ( cell number).
Our office VM sends an audio file to our email. I love it, because I can apply all the filing and prioritization functions of my email inbox to the voice messages. It’s the only way I ever check my VM. I don’t even remember how to listen to messages on my phone.
Hello, It’s that time of the year. The time where I save up all my vacation (4 weeks) and spend it on one epic adventure. Where am I? [COUNTRY], the land of magic realism. And I’ll be completely disconnected. In fact, I’ve asked [NAME] from IT to change my password so I can’t check my email at all. #vacationorbust. If you have any questions about [PROMOTION] or anything else, get in touch with [NAME] at [EMAIL] If you want to talk about the hottest job opening at [COMPANY], [POSITION/TITLE] get in contact with our People and Culture team at [EMAIL].
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Wish you a very happy and blessed Thanksgiving! Wishing you the gift of faith and the blessing of hope this thanksgiving day! We gather on this day to be thankful for what we have, for the family we love, the friends we cherish, and for the blessings that will come. Happy Thanksgiving!
I will be out of the office this week. If you need immediate assistance while I’m away, please email (Contact Email Address).
The kicker was when she left we teased apart all of what she had been doing and it amounted to about 10 hours a week worth of work (and she was putting in OT constantly lol)
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9. Auto Reply Example with Alternative Contact Phone and Email. [Your Greeting] Thank you for your email. Unfortunately, I am out of the office until (Return Date).
I didn’t like it either. The implication seems be be that the person can’t trust their colleagues to know what to do if they are not around.
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2.) Herzlich willkommen bei Mustermann GmbH. Aufgrund unseres Betriebsurlaubes sind unsere Servicemitarbeiter erst wieder ab Montag, den 04.07.2016 für Sie erreichbar. Der Versand der Bestellungen wird ab dem 11.01.2016 wieder starten. Gerne können Sie uns aber in der Zwischenzeit Ihr Anliegen per Email an [email protected] oder über unser Kontaktformular zukommen lassen. Vielen Dank!
Being out-of-office on maternity leave can range from less than 12 weeks to 6 months or more, this is entirely dependent on where you work or live. Considering the time you'll be out of the office, you need to direct people that send in emails to the employee who would be handling your tasks while you're away. Hello, Thank you for your email. Please note that I will be away on maternity leave from June 18 to January 11. During this period, my accounts will be handled by our assistant sales manager, John Doe. You can reach him at [email protected] or call him on 123-456-7890. Regards, Juliet Tailor Sales Manager 6. Temporary Out-of-Office Email on Medical Leave
Turn on automatic response indefinitely or choose the dates you’d like for them to appear. Write your OOO message in the message field, then click “Save.”
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Hi, I am currently attending a training session. As a result, my reply might take a bit longer than usual. I apologize for that. I will be able to respond in a more timely manner starting from [DATE].
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Hello, We are currently closed for the holiday. If it’s something urgent you can email [name] at [email]. Kind regards. [Name/signature]
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I’d just stick with “I will be OOO without access to phone or email from XX/YY to XX/YY, returning on XX/YY.” And then whatever directions for directing to your support/backup while you are out. I find that specifically saying ‘without access to phone or email’ sets a good expectation of non-response.
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6. Out of Office Template #6 For the Person Who Likes to Live on the Edge (of HR Protocol) Hello, I’m currently offline for the holidays—which means I’m busy either
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Setting up an effective out-of-office autoresponder may seem to be a simple task. However, there is nothing worse than receiving an automated response that is not clear or useful. You want your “out of office” message to provide useful information and clarify why you are not available now. You certainly want to avoid any confusion or frustration.
One may also ask, how do you write a holiday notice? Holiday Notice Letter Writing Tips Specify the duration of leave and name of the colleague who will handle your work responsibilities in your absence. Furnish contact details for any urgent requirement and mention your date of joining back work. I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return). If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return. Include the date of your return. Let people know of any other individuals they can contact for help in your absence. If people typically contact you for a certain type of information or approval, let readers know how they can find the information or get the approval in your absence. How do you write a professional out of office message?
HI. I need help. Auto reply works at me only for text messages. If anyone calls me auto reply doesnt work. Any suggestions? Thanks. Joco
In my office, most of the phone lines just didn’t even have voicemail, because we already got enough abuse in regular phone calls (university parking office). When we switched to VOIP, that went away, but at least now they get *badly* transcribed into our email boxes…
If you are checking emails while you’re out and are responding slower than normal, state that, suggests Jill Gugino Panté, director of the Lerner Career Services Center at the University of Delaware. “If you don’t have access to email and can’t return messages, state that as well,” she says. “The clearer you are in your messaging, the better.”
I’m not bothered by it, but I use “when I return” instead. I don’t want people to think I’m checking emails when I’m out.
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Thank you for your message. I am currently out of the office, with no email access. I will be returning on (insert date).
Usually also right before a deadline, after ignoring warnings about said deadline for 3 weeks.
And a darn good one... we hire brilliant people, provide extensive training, and develop one of a kind experiences.
If you can, include the sender's original message in the automatic reply, to help them 'unsubscribe' you of any list or to remind them about their enquiry, which can be forwarded to someone more suitable.
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Hello, We are currently closed for the holiday. If it’s something urgent you can email [name] at [email]. Kind regards. [Name/signature]
That said, I do realize that I can’t just not use my phone at work. I’m surprised she has not been called on it by her coworkers yet!
I emailed this person 3 times and never got a response. Thankfully they weren’t upset when we moved forward without their input.
If you have the opportunity to come, let me know — I’d love the chance to connect with you.
We had someone at my old job whose auto-reply stated that they were at a “White Privilege Conference”. Granted, the conference was about dismantling White Privilege, but to someone outside our work who didn’t know that, I imagine that got quite the reaction!
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Join 30,000+ subscribers for exclusive access to our monthly newsletter with insider cloud, hosting and WordPress tips! Connect with FastComet and never miss out on the latest updates and great deals. Joseph is part of the FastComet Marketing team. With years of content writing experience behind him, it's one of his favorite activities. Joseph takes part in the SEO of the FastComet website and blog. His goal is to write comprehensive posts and guides, always aiming to help our clients with essential information. Joseph also has a thirst for knowledge and improvement, which makes the hosting environment a perfect place for him.
Yes, I phoned a dentist office late in the day for a reinfected root canal problem and got a cutsy “humphrey bogart” fake reply on their voicemail — I thought it was extremely inappropriate for a business office to use something like this. It was hard to find it funny, especially because while calling me “sweetheart” and all that, the message didn’t actually tell me when they might return my call (later that day? Next day? Next week? Never?) nor did they offer any options for emergency contact with another dentist.
I used to know someone who had a snarky message about how “if this is an emergency, there are no actual emergencies in my field,” and then encouraged someone to Google for “goats in trees” and calm down. Yes, she was allowed do that in her office.
I’m OOO taking care of family matters and checking email intermittently. Although I don’t yet have an anticipated return-to-work date, I’m looking forward to reading your note when I’m back. In the meantime, you can reach out to Daniel Epstein, Director of Account Management, at [email protected].
Thank you for your email. I’m currently out of the office until [date] to celebrate the holiday with my loved ones—without my phone in front of my face.
That’s what I always reasoned… better to annoy with too much information that saves hassle on the backend then be brief upfront and sentence people to OoO purgatory.
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Thank you for your email. Your message is important to (Us/Me) and (I/We) will respond as soon as possible.
German vehicle-maker Daimler has an innovative approach to holiday email, which many people about to return from holiday may well wish their company would copy, writes William Kremer.
If you see the Automatic Replies button, follow the steps to set up an automatic reply.
That really does feel excessive. I think most people are savvy enough to think, ‘Huh, it’s late in the day for pretzelgirl, I might not get a response until tomorrow. Business as usual.’ Being out of communication for a day – travel, meetings, days off – doesn’t require an out of the office alert, either, just a response as soon as possible.
I’m at Growth Marketing Conference – Are You? Bonjour from France! 🇫🇷Happy Holidays! I’m at home with my family.
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I’ll be back in the office on 7/19 and will happily respond then. Have a great weekend! Holiday Out-of-Office Messages 10. “Holiday revelry and debauchery ahead. Proceed with caution (if you dare).”
I work for a Japanese company which has a regular rotation of engineers who come over for 2-4 years so we get some enjoyable translations for all manner of communication.
I would be SUPER annoyed to get this! I agree it seems condescending and it’s just too long.
Both your customers and your employees need to know how long your business will be shut down for the holidays. Provide notice well in advance. Depending on the types of services you offer, you may need to start notifying customers as early as a month out. It would be best if you were to provide these important notifications at least two weeks before the holiday shutdown. Employees should also be reminded regularly that the company will not be open during those important days.
And although my colleague had mixed feelings about her own parents joining that population in Florida, she couldn't be too upset when her dad suggested flying down from Boston for a Red Sox spring training game.
Then, all that’s left to do is turn it on before you abandon your desk, and get prepared for a relaxing holiday break—without feeling the need to be constantly tethered to your inbox.
