I will be out of the office for an extended period starting on (Starting date) until (End date).
The main goal of an auto-respond email is to ensure clarity of communication expectations and offer appropriate alternatives.
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Our office will remain closed for Christmas. We assure you that all your emails will be answered as soon as we return to the office.
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7. Only for you. Exclusivity is a powerful thing, and marketers have known this for a long time. The holiday sales season is a perfect moment to remind your contacts that being on your list has its perks.
To then turn it off after your break, you follow the same steps but this time you simply check Vacation Responder Off instead of Vacation Responder On.
I’ll be back in front of my computer on [date] and will respond to your message then. If you require immediate assistance, please feel free to send an email to [Contact Name] at [contact email] so that they can help you out.
I worked with a guy years ago who would update his voicemail greeting literally every time he left the office.
Setting a proper out-of-office email also puts pressure off you when you have limited time to respond to emails outside the office. We will look at a few examples together here:
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You’ve worked to make your email clear, and you’ve carefully edited to streamline your writing.The body of your email might well be perfect, but it can all go awry if you use the wrong sign-off. It’s just a word or a short phrase, followed by your signature, and yet finding the right tone to close your email often requires a surprising amount of thought and finesse.
No reddit on this rig, but “company-wide email + 30,000 employees + auto-responders =” as a search should get you there. Totally worth the hunt.
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I just want short and sweet. Mine says, “I will be out of the office until X Date. If you need assistance before then, please contact my department at [email protected] or (000)000-0000. I will reply to messages when I return.”
If those weren’t bad enough, if anyone on that lists sets up an out-of-office message, it *automatically* replies all. If the email bounces back, it bounces back reply all. One guy left the company and his email had a permanent out-of-office auto reply. The list was quite busy for a month or so and the message popped up multiple times a day.
Also known as “autoresponder emails,” out-of-office messages run the gamut. From funny, to clever, to snarky, this message can both show your personality and let senders know that, well, you’re out of office.