If you’re taking a few days off and want to respond only to urgent emails, this template would be a great fit.
But you can do better than that. Surprisingly, you can get so much more out of such a simple letter. A good out-of-office can serve as a tool to generate leads, promote content, and help you stand out by showing off some creativity.
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You can get quite creative and figure it out by yourself. However, here’s an example.
Dear Customer, Thank you for your email, but our company is out of office, celebrating [HOLIDAY]. Unfortunately, it means we will not be able to send you any reply until [DATE]. We apologize for the delay but wish you a wonderful holiday season. Best regards.
Thank you for getting in touch! I’ll be out-of-office from [date] to [date] and will not be checking email during that time.
Short for automatic reply, auto messages are texts sent without the need for manual intervention. They’re also almost always in response to a triggering action. General auto reply: A pre-written response like an out-of-office message that can be turned on and off.Specific auto reply: This kind of message is only sent when a particular action is taken. For example, when a text-to-join keyword is texted to your number. These are also sometimes referred to as triggers.
Glad to see that you figured out. Yes, you have to turn on DND Mode manually from Control Center.
When you update your voicemail or turn on your email client’s out-of-office greeting, there are three basic things you must share in your message: When you’re leaving, when you plan on responding to your messages upon returning, and who they can contact if they need to talk to someone right away.
While the sender waits for your response to their email, take the sting out of your absence by involving them in a holiday survey, like the one below.
Please accept our apology for the inconvenience this may cause. We are thankful for your understanding.
Additional resources: You might include a link to one of your webpages or a download if it provides information that can be useful to people while you are away.
Leave some lights on for safety, but turn off any unnecessary ones before leaving. Test that all main doors are locked, as well as any server or file rooms holding sensitive equipment or information.
Crafting an out of office message can be plenty of fun and we're about to show you how with our Mad Libs version!
My immediate team does this with calendar invites for our scheduled PTO (set to “Show As Free”), and I actually find it really helpful. I certainly wouldn’t want to get an email from dozens of people that I may or may not need to get in touch with, but if I am quickly looking at my calendar to set up time with my team, it’s helpful to have a reminder of who is out and who is not. I definitely wouldn’t remember if my teammates sent an email or a chat. I’ll invite relevant coworkers to an event called “Applesauced on PTO” that shows up as free on their calendar, and make a separate event for myself to be marked out of office in the system
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If you need assistance before my return please contact (name of colleague covering for you, with contact details).
Rather than sounding like a boring email robot, you could add a funny tone to your letter. Use a GIF or a meme to joke about what you’re doing on vacation, but remember not to go overboard.