Hi, I’ll be out of the office until [MM/DD]. I will probably see your message because I don’t know how to relax. I will likely respond if I feel that I need to help in any way.
Not every vacation you take is going to leave you completely unreachable. For those days when you’re out of the office but are still checking and responding to email or phone calls, make sure your message explicitly states that people will still be able to reach you, and how:
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I know a lot of people who never vacation for more than a few days because the email backlog becomes incredibly stressful upon their return; this is one way to meaningfully combat that which is somewhat in the employee’s control.
TEMPLATE #1. (Office closed for holiday notice: Memo to all employees) Dear All, Please note that our office will be closed on (day), (date) because of the (mention reason). The office will then open as usual on the next working day. This is for your kind information. Do spread this info among other colleagues.
How do I add the District Events and Religious Holiday calendars to my calendar in Outlook?
5.) Caros clientes, nosso escritório estará fechado de 24 de dezembro a 2 de janeiro. Você pode nos contatar, como de costume, na segunda-feira 05 de janeiro. Desejamos a você e sua família um Feliz Natal e um feliz ano novo.
I once had a coworker who would put up OOOs for absolutely everything, and it irked me to an unreasonable level. Spending the afternoon working with a colleague on a project? OOO. Just returned from vacation and trying to catch up? OOO. A lot of meetings that day? OOO.
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If you want to send multiple messages over different days, make sure each one includes all the information above so there aren’t any questions left unanswered. And remember — no matter how much space you give these notes, you still need to leave enough room for actual emails!
Again, be as specific as possible and provide as much detail as possible on how they can get their questions answered or problems resolved. This will ensure you come back to fewer fires and headaches.
That’s weird. I’m technically teleworking almost all the time (our office doesn’t really have the space to fit us all in anyway) and I’m next to my computer nearly the whole day…
In the excitement of office parties and the long-awaited holiday break, don’t leave your office closure preparations till the last minute. Here is a holiday checklist you can share across your organisation to tick off the year and the office:
This template comes handy if you don’t prefer checking your inbox during the holiday but want to provide your mobile number for urgent inquiry.
For urgent matters please reach out using my mobile number +111 1111. For technical related issues please contact [email protected]
For example, if you don’t clearly state the dates you’ll be gone, your office coworkers and clients might send you multiple emails, clogging your inbox and making it difficult for you to catch up when you're back. And if you don’t include the name and contact information in your outgoing message for the coworkers who can help in your absence, your well-earned vacation time might get in the way of ongoing projects at the company.
Let them know that while you’re not technically OOO, you aren’t operating at typical capacity.
For immediate assistance, please contact me on my cell phone at 0912345678 or [email protected].