Q. Will students who want to enroll or receive information from various departments be able to talk with someone during winter break?
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The one I’ve always wished I was brave enough to write was the one I once got which simply said:
Join us at the HAR Reception Tues., 6pm @ Ballroom B. If you need tickets, send me a text: 555.555.5555
.
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I suppose I’d rather know that and be able to factor it in to my schedule, irritating as it is, than not know and get caught by the month-long delay.
“For the Symantec office, I send holiday wishes for the employees’ holiday out of office. I wish all the employees have lots of fun and adventure during the recreational holiday period. Have a happy holiday.”
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It was just this colleague – it (thankfully) wasn’t the culture of the office, and I never saw anyone else abuse the OOO like this.
And describing their boss as elusive….taken in context with the rest of the message…seems a bit of an attempt to say, “I run this ship solo so good luck with getting them to “help”, lol”
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Careful. Holiday revelry and debauchery ahead. Proceed with caution (if you dare).
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Thanks for your email. I’ll be away from the office until [DATE] and will respond as soon as I can. For all support requests/needs, please reach out to [EMAIL] and one of my colleagues will be happy to assist you. If you’re interested in signing up for [PRODUCT], feel free to reach out to my manager [NAME] at [EMAIL]. You can learn more about [COMPANY NAME] presence here. Don’t forget to smile!
While I hypothetically could reach my email, while I hypothetically do have my phone on hand, and while I hypothetically do have access to WiFi, I’d rather enjoy time with my family. My kids are growing up at the speed of a supersonic jet, and if I blink one more time, they’ll be 35. And I’ll be 73. And I don’t want that.
I use a basic OOO message – “Hi! I’m out of the office x date(s). I will return your email when I’m back at my computer on x date. If you have an urgent matter, please contact x or y. Have a nice weekend/holiday/etc!/Thanks!” My office WANTS us to use more personal and witty OOO messages like this article’s message. And that stresses me out. I don’t want to spend time worried about whether my OOO is witty. I don’t want to annoy other people just looking for basic info like when am I back and who they can contact in the meantime. I correspond a lot with third parties on serious matters (legal), and I don’t think a message like that is appropriate. So, I just keep using my basic message and hope my supervisor’s supervisor doesn’t email me and see that I’m not “trying.” Ugh.
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Yeah this sort of chain is why we got an out of office address for each department. It went to the managers who were never all off at the same time.
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Walk through your office and take a look at your electronics and other potential energy drains. Since you will not be in the office, there is no reason to pay for electricity that you are not using. Make sure that you handle your shutdown properly.
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Hi! I will be out of the office this week. If you need immediate assistance while I’m away, please email (COLLEAGUE NAME).
What Should Your Vacation Message Include?A subject, with the dates you leave and returnWho to contact in an emergency (name, email, and phone number)Point of contact for non-urgent inquiries (name, email, and phone number)Keep Your Message Professional
Found it! (Reddit’s own search functionality is garbage, but it’s so easy to google for reddit posts, thankfully)
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While it’s vital that you get the main points across in any vacation email, brevity is important. If you’re looking for something a little more to-the-point, try this one:
It’s crucial for clients to feel as if they can rely on you if they have an urgent request. Before taking time off, you need to create an out-of-office email response. Let your clients and business partners know that you are currently unavailable, but will be back soon. They, understandably, expect you to reply promptly… but everybody is entitled to some time off. Just remember keep your contacts in the loop.
If it’s anything less than a business day, it just becomes this extra beacon of our completely toxic and out of whack work culture that insists we be reachable every second.
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Let them know that while you’re not technically OOO, you aren’t operating at typical capacity.
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Check out how easy it is to set up this essential process with your email account in this video I’ve posted to my YouTube channel.
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Here is a good example of setting a queue message when all your support agents are busy.
Contact Us
I’m on vacation until July 18th. If you need to reach me, here’s what you’ll need to do: First, travel to my homeland of Florida. Climb to the highest peak of the tallest mountain. Find a rare flower (no specifics, of course... It’d be cheating). Put the flower back, because as the old hiking rule goes, “Leave everything as you found it.”
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Exactly! This may be the type of person who hears a phrase that sounds polite when referring to another, but mangles it and uses it to refer to themself so it becomes the opposite of polite.
Which to my mind lets people know when I’m back and that I will get back to them after that date, as well as who to contact for more urgent stuff. But every time, Wakeen gets teapot questions because people apparently can’t be bothered to finish reading and they both get questions on stuff that is not due for weeks after I return.
2.( مرحبا بكم في .John Doe نظرا لكون شركتنا في عطلة، فإن خدمة عملائنا ستكون متاحة لكم مرة أخرى ابتداءا من يوم الاثنين 2016/07/04. سيبدأ شحن الطلبات من جديد يوم 2016/11/01. وخلال هذا الوقت انتم مدعوون لإرسال طلباتكم إلى [email protected] عبر البريد الإلكتروني أو من خلال استمارة الاتصال. شكرا لكم!
Hoo boy, have I got some PTSD from Old Job about out of office autoreplies. Exboss was such a stickler for them and actually enforced her expectations as official policy. Meaning if you didn’t do it to her exact specs, she’d call you back to the office to do it (which no one did) and read you the riot act afterwards while threatening to write you up for insubordination. She demanded them any time that we were away from our desk for longer than 30 minutes and for anything other than a meeting. So training in the conference room down the hall, a work lunch with teammates, leaving an hour early for an appointment, arriving late for an appointment, even working from home, all required OOO alerts.
6. Year in review. When preparing their marketing campaigns, most marketers focus on what they’ve got prepared for their customers. Their blow out sale, free delivery, contest, or new line of products.
If you're anything like I am, you probably fall into team two. That doesn't leave a lot of time to get creative. But if you plan ahead, you might be able to craft some hilarity.
!
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Who doesn’t love a bit of decoding? Why use basic words, when a broad range of emojis can spell out exactly what you want to say, but in a much more interactive and fun way?
Or, announcing a trip on social media could result in email or social media offers too good to be true. It could open the door to spoofed travel details from an airline or hotel from thieves looking for credentials. Because so many employees use the same credentials for business and pleasure, this can put the organization at risk of an attack.
If you are eligible for winter break but are required to work because you provide an essential service, your supervisor will notify you well in advance.
Feel free to stop by at [location], where I will be speaking about [topic]. Here’s a link to
I had a colleague who simply never answered her phone or set up her voicemail. She still listed the number on her business card and email .sig, she just never answered or checked voicemail. When she took a new job another colleague inherited her phone number and when he went to set up his voicemail there were basically eight years’ worth of messages left for her that he had to delete.
I know you probably don’t want to hear this, but I’m on holiday. I won’t be able to connect with you until [date]. However, there’s good news too: my colleague [Name] will help you with pleasure.
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And a darn good one... we hire brilliant people, provide extensive training, and develop one of a kind experiences.
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Your ooo also serves to let people know when they can expect you to reply yourself. If that’s not a concern, then I guess you don’t need one.
It’s your last day before the vacation starts, you are rushing through your to-do list and suddenly you realize- I need to write an OOO email!
Emily was previously on staff at InHerSight, where she researched and wrote about data that described women in the workplace, specifically societal barriers to advancement, and workplace rights. Her bylines include Fast Company and The Glossary Co. Editors' Picks 5 Ways to Tackle the Sunday Scaries 16 No-Guilt Guilty Pleasures That Make Life a Little Sweeter How to Work More Steps Into Your Workday More articles ›
Turn on automatic response indefinitely or choose the dates you’d like for them to appear. Write your OOO message in the message field, then click “Save.”
I try to substitute “parental leave” for “maternity leave” whenever possible. Trying to normalize it as a benefit to all employees (at my company) rather than a special lady-vacation.
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When you call a business phone number, you are often greeted with an automated voicemail greeting that helps guide you through the phone directory and next steps.. These voicemail greeting makes your small business look professional, and they can help increase sales as well as boost customer satisfaction.
Great article but I have two issues: everytime I use my phone I must say I am not driving, then remember to turn back on manual mode so DND turns on again… and the Urgent message distracts from my auto-reply encouraging customers to book appointments online… Any way to turn off the Urgent message? I haven’t found anyone at Apple that seems to know how to fix either of the above.
If you require immediate assistance in my absence, please contact John on 0912345678 or [email protected]. He will be available to deal with your inquiry.
Select File > Automatic Replies. In the Automatic Replies box, select Send automatic replies. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office. Select OK to save your settings.
One of my reports ***NEVER*** sets their out of office. I have gotten pushback with, “Oh I just check my email while I’m out and forward if it’s important,” (NOT THEIR PLACE, PLUS THEY ARE HOURLY AND LEGALLY SHOULD NOT DO THAT). I have tried to remind which, I think ONCE over the last 6-7 years has worked. I should NOT have to remind someone of this. The one time they actually did it was a NIGHTMARE. Instead of Googling how to do it, they expected me to tell them how.
Some people can try to contact you again and again if they think you might be available at some time. If your colleagues know that they are on a personal vacation, they are less likely to attempt to contact you. The details of the person who can assist the caller when you are not available.
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If a customer is new to your text program, be sure to send them an automated welcome message upon opt-in! Welcome to Barracuda Resorts VIP club! My name is Joy, your personal concierge. If you need anything during your stay please let me know!
I’m at Growth Marketing Conference – Are You? Bonjour from France! 🇫🇷Happy Holidays! I’m at home with my family.
I think this was from some outside contractor: “I have decided to retire to Pluto. Please send all work related enquiries to Cecil.Mongoose at llamagroomers dot com, or if you prefer an intergalactic means of communication my personal address is fergus at pluto dot com.”
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I’m guessing that this comment was gratuitously cruel on purpose just for the lulz, but I’ll give it a serious response anyway:
Good lord. I would develop an irrational need to reply to the OoO with like, are you okay? It’s been 14.8 minutes.
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Another (also memorialized via a TikTok) is not exactly an OOO responder but it’s a great example of unapologetic bluntness. “Baby, I’m not even here,” the woman in the says while preparing a margarita and talking about not responding to calls or emails during approved time off. “PTO? Prepare The Others. I’m a ghost.”
I should add that I actually WISH I got more exciting OOO messages and/or that I felt like I could be more exciting with mine!
1. Sign in to Outlook.com. 2. Click the gear icon on the upper right corner beside your name. 3. Select More mail settings. 4. Under Managing your account click Sending automated vacation replies. 5. Enter the message you'd like to send while you're away.
As you may have noticed, the holiday season is around the corner. We hope that you and your family are safe and in happy holiday spirits!
Given free rein, I’d absolutely love to tell people that needing me to show them how to do X in Excel is actually not a vacation-interrupting emergency and there are tons of free videos that would explain that, if they did not want to contact the actual departments who handle tech support and training. Or that this project they’ve known about for a month but decided to keep under their hat until it became an emergency is something they’ll need to resolve themselves. But that would not fly at all.
We have all been there, hitting your head against the wall, trying to come up with something professional yet with a personal touch so you don’t sound like a robot. The faster you are done with it, the faster you can run away from work. Think think think!
