Josh Kopelman’s vacation email is a classic example of taking a blunt approach at OOO messages.
Hi, Happy holidays, and thanks for your email! I’m taking a few days off to spend time with my family and friends so I won’t be answering emails as quickly as usual.
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Try something like, "For immediate assistance, please contact Boss Name at [email protected]."
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Dear Customer, Our office will be closed from [date] until [date] and close again for December and January to welcome the New Year. We wish you the warmest holiday. Regards, [Company name]
Ta-da, you are done! You are one step closer to your vacation. Remember, just because you are away, it doesn’t mean you cannot make someone’s day with a funky OOO email!
I will find a few moments of holiday bliss once they watch Elf for the seventh time this month. I’ll seize the quiet to check my email once a day. I will only respond to urgent matters but will reply to all emails upon my return.
Write a short, direct subject line.State your purpose for writing.Include the dates you're requesting.Consider mentioning why you're taking time off.Discuss how you're preparing for time off.Remain available for questions.
Education Details: Create an out-of-office template. In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. Select File > Save As.. Give your template a name and in the Save as type drop-down, select Outlook Template (*.oft).. You can change the location for your template, but you can also pick the default location, which is usually c:\users\ username \appdata
Giving the option to contact an email address containing "interruptyourvacation" provides two things — 1) A dose of humor, and 2) discouragement from actually doing what the name suggests. Plus, he prefaces it with a request for empathy, by explaining that he promised quality time to his family.
The attendant menu for your main contact number may be the first form of contact that a customer has with your business. Make sure your greeting is clearly articulated. Provide an option to speak with an operator if the caller has a question that is not addressed by the menu options.
But really, I think people who know you WFH will get your meaning and people who don’t know you WFH won’t care or feel misled if they find out you really work from home.
A well-deserved holiday deserves a substantial out-of-office message that really hammers home the fact that they’re still working, while you’re off on your travels – nice and descriptive to really paint the picture!
I would like to think that a professional translator would think to provide their out-of-office message in all languages that they translate. If anybody here is one, is that standard operating procedure?
A client rings to tell you your out-of-office message has a typo in it, or, worse, is mind-numbingly boring. Suddenly you’re wrenched out of holiday mode and back into the throes of work, weeping as you log back into your email server to change your response as your shandy grows warm and flat.
A ‘Type A’ who can’t ever fully switch-off from work… at least they’re honest about it!
I just say out of the office. It helps that I have a room that, among other things, functions as an office, but I don’t think that would change my reply. Whether its a real or metaphorical office, you’re still not at work, so it counts.