Education Details: 1. The traditional ones. Hello, Thank you for your email. I will be out of the office until [date of return]. If there is a need for an immediate assistance, then feel free to reach out to my colleague [contact name] on [contact email/phone number] who should be able to help.
If you work with regular clients, then you may want to send holiday messages to clients to help maintain these important relationships. Reminding clients that you are there for them through these brief messages can go a long way to creating goodwill with these pivotal connections.
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The best holiday messages are short, cheerful and specific. Try to include the person’s name, as well as a memory from the holiday season or year.
And if you suspect that you won’t look through all those emails that cluttered up your inbox while you were on a vacation at all? Be honest about it and tell your prospects to contact you again at a certain date.
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So that we can all spend valuable time with our families, this Thanksgiving and the following Friday will be paid holidays for all employees. Enjoy the long weekend!
Thanks for your message! I am brushing up on my social networking savvy and analytics knowledge at a digital media conference in Vancouver from May 1-6. I will have limited email access, so if you need immediate assistance, please reach out to our marketing assistant, Kennedy Tran, at [email protected] or 555-432-6100. In the meantime, if you need access to our media kit, you can find it here.
I’ll be sure to reply to your message when I wade through my inbox upon my return. If your message is time-sensitive, please send an email to [contact name] at [contact email].
Here’s my pet peeve: OOOs that specifically state the person “won’t have access to email.” It contributes to this pervasive idea that an employee who might technically be ABLE to check her work email while OOO better have a damn good reason why she won’t be doing so. Which calls back to the reason someone’s OOO is no one else’s business. Whether you’re OOO because you’re on your honeymoon, having your gall bladder removed, or robbing a bank, OOO should automatically imply unavailability for work stuff. Full stop.
If you are reading this, it is because John Whatsisname cannot help you – he has left the company and no longer uses this email address.
“Thank you for your email. I am currently out of the office and will have no access to email. I will respond to your emails when I return on [date], but it may take me one to two days to sift through the messages. I appreciate your patience while I’m out. If you require immediate attention, please contact [name].”
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My OOO messages are always pretty casual, and the last line in the list of “for X, contact Y” is always something like “for chili recipes, contact Z”.
The recipient may have filtering turned on that would reject the automatic reply;
I love this and want to start using it. I am assuming it’s pronounced “hood-a-lay” and that said hodilay has already begun when the OOO message was written!
10. Don’t forget about X. While doing holiday gift shopping, we often focus on our loved ones and friends. And sometimes we forget about those who are just as close to us and love us unconditionally – our pets.
That’s my practice, too, though I only use it for times I’ll be out for a day or more. Some of the work I do and support can be very time sensitive and it’s really the most efficient use of *everyone’s* time if I spend two minutes before I leave setting up OOO so that they are quickly directed to the right person instead of having to go check my calendar, see I’m out for a week, try to remember who it is that’s my backup, etc.