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The best solution, in my experience, is for the person covering your work to cc’ you on responses to the forwarded request. Pay No Attention To The Man Behind The Curtain* June 3, 2021 at 11:27 am
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If you’re off to have fun on your vacation, you might as well have some fun in your OOO message! And hey, you might inspire someone else to start planning their next holiday.
Rather than a number of days or vague phrasing like “this week,” giving exact dates helps prevent confusion and lets senders know when they can expect a response from you.
Most awkward/painful one I ever saw was a former co-worker. ~10 years ago when he left on paternity leave, he said as much in his out of office. The baby was stillborn. It stayed up for the month or so until he returned. Those of us in the same office of course knew the situation, but we regularly communicated directly with multiple offices in different states and countries. The very first time I saw it I was overcome with dread about how many congratulations he would receive and have to tell the story to. I was much younger and afraid to rock the boat then, but I think now I would push his manager and IT to use their ability to access his account and change it.
It’s also expected that if you’re in Wales you put the effort in to at least try and read Welsh, but tbh I can barely read English before 10am.
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I am out of the office on leave and will return on September 25. Please contact Jean Awad at [email protected] in my absence.
Now make your email unique when you are out for traveling for work and be a standard part of the job. If you are traveling to a conference you can set up your email.
Hello, We are currently closed for the holiday. If it’s something urgent you can email [name] at [email]. Kind regards. [Name/signature]
The one I’ve always wished I was brave enough to write was the one I once got which simply said:
Use your auto-reply to promote your expertise—you're going to a well-known industry conference, after all. You multitask and use your out of office to connect with colleagues/clients who are also attending the conference or event.
So, skip saying you are in Las Vegas attending your favorite conference with the hopes of seeing a show or finding some time to play the slot machines. Even if other colleagues are going to the same conference, just say you will have limited email accessibility for the week and will return the message as soon as possible. Rather than an Instagram post with the view outside your window and naming the hotel as soon as you arrive, save the photos for a limited audience upon your return. Finally, consider adjusting your settings so that your out of office message is sent to contacts only.
If your matter is urgent you can contact (contact person with contact details) for assistance.
I do that for most cases. Occasionally I’ll change it to “I’m out of the country and will not have phone or email access.”
We’ve all been there. A balmy evening beckons and across the street a crowd is already spilling from the pub, fanning out across the pavement in summer dresses and rolled-up shirt sleeves. But as you frantically try to clear your desk for the weekend, every email you send prompts a suspiciously swift reply. Yes, it’s the dreaded out-of-office auto-response, set to tauntingly remind you of a world of leisure while simultaneously pushing it further from your reach.
Out of office messages provide an excellent chance for you to produce leads and enjoy your vacation in the best way.