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This email comes from another one of my colleagues. The purpose of this email is to intercept messages during Thanksgiving, and the way in which it does so is, well, with thankfulness.

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Sorry to miss you. I wrapped up everything at the office and am off on vacation until [DAY OF WEEK], [DATE]. Anyway, if your question or favor can wait, great. If not, do me a favor and forward your email to [EMAIL] and you’ll be well-treated. Thanks. Read Also: Rosh Hashana Greeting sayingsGreat Holiday Greeting Messages for your Clients, Family & FriendsFunny Easter Sayings and MessagesReligious Christmas Greeting Card
Hey, there! I’m out of the office this week, but my Twitter signal is always on. Seriously, I’ve got robotic wonder thumbs! (No, not really.) I never fail to tweet fascinating stories about how people can win big with their marketing efforts. So, until I’m back at my desk, won’t you follow me [LINK]? Whether you follow me or not, I’ll get back to you as soon as I can upon returning to my desk on [DATE]. .

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The main goal of an auto-respond email is to ensure clarity of communication expectations and offer appropriate alternatives.
I dislike it, too. But I add it, because we have managers who do check their email on days off & respond. That’s above my pay grade as far as I’m concerned, but I don’t want people to think that I might be checking.

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Maternity leave is a time when the extended time is taken off of work for the birth of a child. This can leave quite a loss at an organization where the fulfillment of an expected role is being fulfilled. Leaving a maternity leave out of office message will forward on the expected contact for your job while you are gone. This will ensure you have less pile up of paperwork when you return while the business has an ability to continue onward. Here is a look at some great samples that will get your auto responder set up.
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Take note of this holiday checklist so you are prepared for the Christmas wind down. Remember that your office is your and your employees’ second home. Having these precautions done will give everyone a stress-free holiday break.

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It’s possible I might quote from some responses to this in an upcoming column, so please note if you don’t want me to do that with yours!

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    If you want people to remember that you’re away, do something humorous or different, suggests Misner. “The normal out of office message that says you’re not available and you’re on vacation is fine, but not memorable,” he says.

    I’m out of town. I’m looking forward to connecting with you when I return. If you’re getting this note, it means that I’ve received your email. (Thank you!) I’ll respond to your note as soon as I can. In the meantime, here’s a list of five questions that I get asked often. I’ve included brief answers to each one below. Take a peek. You might find the answer that you’re looking for—right away! [Include brief FAQs here] I hope those FAQs were helpful. Don’t worry, though—even if your question was one of the questions listed above, I will still send a personal response to your note as quickly as I can, just to make sure that your question or problem has been completely resolved. Talk to you soon!
    Your email has been received and I’ll get back to you as soon as I get back to my home office. Now, how do I turn off this Alexa thing? 18. “The doorbell just rang. It’s the UPS driver. He’s loading me onto the truck.”

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    Eh, figuratively. It’s like saying I’ve gone to lunch even though I’m still right here eating at my desk–the point is that I’m unavailable to do any work.

    Don’t leave messages that come in outside of business hours hanging. Instead, let them know when they can expect a response. You’ve reached Maggie at HealthCorps. Our business hours are 8-5 EST and I am currently OOO. I will get back to you within the next business day, thanks!
    Actually, it isn’t working other than when I am driving. I’ve contacted AT&T, and Apple today. It won’t just set as an auto reply whenever it is needed. I have clients texting me right now after hours and it is so stressful when I am trying to decompress and get away from the work day at night. Do you have any tips?? HELP!!

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    My OOO auto reply is fairly detailed. I have links to information for products I work with, an alternate point of contact for people to approach, etc. It’s really a CYA thing. What irks me about some OOO auto replies is when the person who is out has an alternate point of contact who is also out. Both are obvious planned absences, and both people are on the same team. Don’t they talk to one another about vacation??

    If you receive a high volume of customer service texts, you may want an auto-response in place that acknowledges a customer query has been received. This can help buy you some time while attempting to reach as many people as you can. Hello! We received your inquiry and our support team is on it. We’ll get back to you in 20-30 minutes. Thank you for your patience!
    I’m extremely busy watching Home Alone, Die Hard, and the 1994 Ninja Teenage Mutant Ninja Turtle Christmas Special on repeat until the new year.

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    I find it rude because if I emailed them, it might be an FYI but requiring no action. If they just delete it, they might then be confused about project status later. I would be annoyed to have to re-send a message after the fact because they don’t think ANY email during their time off has value.

    I thought it was funny but could never get away with using something like that at my org. I loved the “competent people who work for me” part – I make this joke all the time. We have some people who feel that they should have a manager personally attend to them and, at least in my case, my highly competent team is in the weeds of that work a lot more and are not rusty (like I am).
    Give yourself some slack when promising people to keep up with their messages. If your vacation ends on January 18, but you know that you won’t be able to check up on old emails for the next couple of days, mention that in your reply.

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Sounds like it’s clear in your mind what you want to happen, but I’ve heard plenty of people say, “Of course you took it somewhere else, that’s what I told you to do, and now I have two action-less emails to trash rather than one.”

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Here are some samples and templates of automatic reply messages across various scenarios.

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These messages are generally formal in nature and have the information about the unavailability of an individual and also the details of the person who can be contacted in his/her absence.

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If this matter isn’t time-sensitive, rest assured that I’ll respond when I’m back in the office. But, if this is an urgent request, please resend any messages that require my immediate attention with a subject line of “URGENT: [Original Subject]”.

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