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Website: https://www.mightycall.com/blog/thanksgiving-voicemail-greetings-for-business/
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I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).
Our auto-replies to outside people are two or three paragraphs long though, which feels ridiculous but is actually necessary.
Businesses today are fully aware of the value of a great customer experience for their success. This is the reason...
The one that gave a personal cellphone number (they didn’t have a company phone or were required to use it for work) while out on vacation, with a comment like “I’m out on vacation from date x to date y and in my absence please contact Jane Smith but if you don’t get any joy please call my personal number if it’s urgent”.
This message is really long. I’d probably just hit delete and try to get in touch with someone else.
When you have to be away from work even for a day, you have to add an out of office message so the person who is looking for you will know that you will delay with your answer or to know who else can contact you.
The best voicemail greeting I’ve ever encountered went like this: “If you’re hearing this message, please hang up and send me a text. I haven’t checked my voicemail since 2010.” And true to form, the mailbox was full and not accepting messages at that time. I appreciated her honesty!
Think about whether you want to leave a forwarding email, which is helpful for dealing with any loose ends you forgot about, in the excitement of leaving.
You should avoid technical jargons Avoid complex vocabulary that creates confusion Maintain a friendly tone
Business Letter Writing Sample Business Forms Business Letter Guide Lettering Holiday Writing Letter Writing Samples 9 Phone Message Templates Free Download For Word Excel Pdf Messages Phone Messages Out Of Office Message
I managed to get through 9-month contract roles at two different workplaces without ever setting up voicemail. Even though they were not phone-oriented workplaces I’m a little surprised I got away with that! Interestingly, in all that time only one person ever noticed and said something.
The message will be automatically triggered in response to any incoming text received while the away message is turned on. Like this:
I have literally never seen an OOO that wasn’t “I will be out of the office until DATE/further notice. Please contact X or Y at EMAIL/PHONE if you need assistance.” This is fascinating stuff.
I’ll get back to you when I return to civilization. Or to an area with WiFi. Or to the office on May 10th. Whichever comes first.
Acknowledging the customer support messages with well-designed auto responders helps them to know what will be your next step for the request they have raised. They become sure that you as a business are looking into the issue and they will get the resolution soon.