Setting your out of office may be different depending on the email provider you use. But whether you’re on Outlook, Gmail, or another platform, it should be a relatively straightforward process.
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8x8 & COVID-19: Protecting Our Business and YoursContact Center Inbound Calling Performance Issues
Our office will be closed on Monday, May 25th in observance of Memorial Day. We will reopen on Tuesday, May 26th at 8:00 a.m.
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I feel this so hard! I am 14 days away from my PCS (permanent change of station), and will be on leave for a month. I’ve been drafting my OOO multiple times, not just out of a desire to edit but because it reminds me that I am LEAVING my current terrible office.
It definitely sounds like something my boss would write and I laughed at it. In our work, everyone thinks that they’re a special emergency all the time. Stopping to think “if I don’t have this in the next two days what will the actual consequences be” is a thing that should happen more but doesn’t.
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Same. All you need to know is I am not available and you are not going to hear from me until such and such date and contact so and so if you need something sooner.
But interestingly enough, exboss never set her out of office emails when she was out of the office or teleworking. Curious how the rules never applied to her. So glad to get away from her. This isn’t even the tip of the Toxic Boss Iceberg that was her. You are unavailable until x date, and I’ll get back to you after that date. Done. (sorry, didn’t think about email OOO stuff. Hey, it’s the 90’s here at my work place.)
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Completely unplugging from work? Good for you! Be sure to make this plan clear in your autoresponder so boundaries are set and no one expects any type of work-related correspondence while you’re away. Then, turn on SaneDoNotDisturb and enjoy an empty inbox for days.
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Thanks for your email. I’ll be away from the office until [DATE] and will respond as soon as I can. For all support requests/needs, please reach out to [EMAIL] and one of my colleagues will be happy to assist you. If you’re interested in signing up for [PRODUCT], feel free to reach out to my manager [NAME] at [EMAIL]. You can learn more about [COMPANY NAME] presence here. Don’t forget to smile!
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The boss’s thinking was that people who did drivebys looking for you would then email you, see your OOO, and then be able to call you to talk about whatever they were driving by for. No one liked putting their personal contact info so we never worked from home (pre-COVID and pre-VOIP implementation) or told people to IM us and we’d call them.
Like the previous examples, the message doesn’t have to be lengthy – you just need to let people know the details, and who they should be contacting in your absence.
I set my OoO for individual public holidays, because I know they’re not global, and I get emails from lots of different countries.
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She may want to talk to her IT folks to see if they can help her switch this around.
Just a friendly reminder that we are closed today for the [Type of Holiday]. Hope you are having a wonderful day off! The office will be opened on [date and time] and we’ll be answering all your questions.
From the familiar to the more unexpected, peruse some of the different uses for automated text replies.
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Logging off will happen to every one of us, whether you're on vacation, have a family emergency, or need to attend a work conference. So we're going to put your mind at ease, creating a unique out of office message to greet your clients and take care of them until you return.
Wintry wishes. Thank you for your business. We're sending our very best wishes and we're adding this special thought too…an extra Merry Christmas we bring all of you. Happy Holidays and warm wishes for 2016!May the good cheer last throughout the year.Wishing you a wonderful holiday season.
If you need assistance before my return please contact (name of colleague covering for you, with contact details).
Others like to take the opportunity to inject a little personality and make the reader smile, like our very own Rachael’s summertime out-of-office:
First, here’s the out-of-message for people who don’t like watching video (although the person in the video is funny and really brings the message to life):
Be Part Of Our Story!
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If an equally epic OOO message is the only thing missing from your upcoming epic adventure, check out this quirky one: Hello there, It’s that time of the year. The time where I save up all my annual leaves and spend it on one epic adventure. Where am I? Tibet, the roof of the world. I will be halfway up Mount Everest. And I too wondered if I will get any wifi up there 🤔 I think they do. If you have any questions about your account, you may get in touch with my very capable and friendly colleagues at [email]. As with all journeys, however magical, my trip will have to end. I will be back to the grind on [date]. Tujay-chay,
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But, what exactly should you say in that automated message of yours? Whether you’re looking for something straight-laced and formal or over-the-top festive, here are six different templates you can use for an out-of-office message that’s perfectly suited to you, your company, and this merry time of year.
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An out of office message is a compact text that conveys the most important facts:
Contact Us
Voicemail is also horrible for non-native speakers. I’m reasonably fluent in German but have to listen to voicemails at least 3 times to get everything. Why people can’t just type a text message is beyond me.
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Related PostsFirst Grown Up Job Guide: Preparing for annual leaveHow to Survive the First Day Back at the Office After a HolidayHow to take guilt free annual leaveThe Perfect OOO Templates for Christmas Break
If your message is urgent, fear not — we’ll get it addressed. Try doing one of two things: Send me an email at [email protected]. Just kidding. That’s not a real email address. Reach out to my manager at [email protected] in my absence.
2. Out of Office Template #2 For the Person Who Likes to Keep it Friendly, But Professional. Hello, Thank you for your email. I’m currently offline until [date] to celebrate the holiday with my loved ones—without my phone in front of my face.
I love this and want to start using it. I am assuming it’s pronounced “hood-a-lay” and that said hodilay has already begun when the OOO message was written!
And while it may seem like a simple thing, if your out-of-office message is unclear or incomplete, it can cause problems while you’re out and when you return.
Holidays Signs & Templates . Holidays are special days, full of food, family, and fun. You have your traditions, your decorations, but do you have your holiday signage? Signage can be a great addition to any holiday, from Memorial Day to Independence Day, Halloween to Christmas.
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Hello! Thanks for getting in touch. I’m out of the office until [DATE] with limited access to email. But never fear! I’ve left you with some helpful writing tips to read and share.
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Under “General,” scroll down to the “Vacation responder” section. Fill in your message and subject line and select the dates you’d like it to appear, then select “Vacation responder on” and then “Save Changes” to finish.
PHONE PLUS Holiday Greetings. Adding the Holiday Greeting messages to your PHONE PLUS system will enable you to inform callers immediately when you are closed during holidays. For a one-time investment of only $299, we’ll load all your messages in advance into your system & you can select which MAIN greeting you want playing.
Open Outlook and click File in the menu bar. You can find this in the top left corner of your window.Then click Automatic Replies (Out of Office). The Automatic Replies window will then appear.
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Example Sentences for Step 1. All company offices will be closed for the New Year's holiday at 3:00 p.m. on Thursday, December 31, and will remain closed until Monday, January 4. Warmest holiday wishes to you all! The fourth of July is on Sunday this year, so we will take our day off on Monday, July 5. Have a great weekend!
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Yes, qualifiers can be helpful. Limited vs no email access, out of the office versus working off site, regular out of the office versus extended leave, etc.
My favorite one that I’ve heard is from TV. “You’ve reached {name}. I can’t answer. Don’t waste my time.”
Well, if you become too sick to work for longer than that, what happens then? Surely there’s some backup. If not, you’re not always going to be able to keep that promise.
Thank you for your email. I’m currently out of the store on holidays. I will be returning on [return date].
For immediate assistance, please contact me on my cell phone at (your cell phone number).
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I have a coworker who has an “always-on” autoreply stating that she “is busy with client meetings during the day” and therefore only checks emails at 9am and 3pm. I understand wanting to set the expectation that people won’t get an immediate response, but it really baffles me. If you are still able to respond within 24 hours, why does anyone need this information? To me it feels like some weird self-help tip or power move that they read somewhere that serves no actual function.
An easy win here is to be specific about your out-of-office dates, or to be upbeat about why you are out of office.
I’ve heard “please respond at *your* earliest convenience,” but never the other way around.
According to The Washington Post’s self-reported survey of more than 1,000 white-collar workers, “we spend an average of 4.1 hours checking our work email each day.” That’s over 1,000 hours each year. The holidays are the perfect time to temporarily break up with your email inbox for a digital detox. Before you stress about crafting the perfect out of the office message, check out our sample templates. From professionally festive to holiday humor, we know you’ll be ready to copy, paste, and fully embrace the holiday season.
10. "Hello, you've reached [X company]. We can't take your call right now, but please leave your name, contact information, and reason for reaching out, and one of our team members will be in touch within 24 hours."
Each time McClure makes an appearance in these out-of-office messages, he "speaks" on behalf of my colleague and alludes to the previous auto-responses in which he starred. It's a mild form of self-deprecating humor — as if to say, "I know, I'm out of the office again" — made only funnier by the made-up teaser title included in the last line.
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In an instant, you feel a weight lifted from your shoulders, and a choir of angels sing Paul Kelly’s How to Make Gravy around you as you skip out of the office. You gaze upon the masses of workers on the tram, smugly wondering if their out-of-office responses are on yet.
As you may have noticed, the holiday season is around the corner. We hope that you and your family are safe and in happy holiday spirits!
That’s it. That’s all. Simple and to the point, this message will let people know that you can’t respond to messages.
Website: https://www.exclaimer.com/email-signature-handbook/10142-out-of-office-templates
Walk through your office and take a look at your electronics and other potential energy drains. Since you will not be in the office, there is no reason to pay for electricity that you are not using. Make sure that you handle your shutdown properly.
From the familiar to the more unexpected, peruse some of the different uses for automated text replies.
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There are multiple ways to craft your out-of-office message, but there are a couple of standard best practices to follow that will ensure you don’t come back to angry or confused customers, coworkers, or vendors.
An out of office message lets you keep people informed and tells them how to proceed in your absence. You can also select options for urgent matters within your out of office message.
We have people who do this whenever they are teleworking, regardless of the circumstances. Teleworking is working and by putting OOM’s on, you are signaling that perhaps you are NOT, in fact, working. Stop it!
The worst one I ever received was from a coworker (senior to me, but not my manager) many years ago. I’ll paraphrase it as my memory isn’t great:
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