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People often forget the power of an out of office message. One could even start their own language, as shown below:

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In my world, “please contact $Manager” is recognition of a staffing level problem. $Manager will have to decide what project to defer if a crisis comes up while someone is OOO.
Out of town? Your callers should know. Let them know with the following vacation voicemail greetings. .

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But despite these (fantastic) suggestions, the number one rule for choosing your out of office is that it reflects who you are as a person. Don’t change for anyone, especially not your auto-responder.
Your business is important to us and I will respond to you immediately when I return to work.

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Hah! Maternity/parental leave is often 1 year here, so there is zero expectation you will read or “catch up” afterwards. We keep our email addresses during where I work (Canadian government), so it’s standard to put an OOO that just says “on parental leave. Please contact X instead” with no reference to actually reviewing any of those emails, and often not even a projected date of return since people often flex their return date or take extra time, or just return to a different position entirely (out of choice).
There are some places where the culture absolutely embraces this type of…expression so it may be that it works just fine.

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I struggle with naming a contact too. My current job doesn’t really have emergencies, so while my second in command could handle stuff I normally would, should she have to? Also, 98% of the people that would get my OOO would know who to go to anyway if they actually needed something urgent. I hate to make someone else’s life harder for my own convenience when it’s not even needed.

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Sorry to miss you. I wrapped up everything at the office and am off on vacation until [DAY OF WEEK], [DATE]. Anyway, if your question or favour can wait, great. If not, do me a favour and forward your email to [EMAIL] and you’ll be well-treated. Thanks. (Source: Futureofworking.com)

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    Q. If I need help activating a new phone or another type of phone service from Rocket Wireless during winter break, will I be able to reach someone?

    Image Source: https://www.yesware.com/wp-content/uploads/out-of-office-example-8.png
    Josh Kopelman’s vacation email is a classic example of taking a blunt approach at OOO messages.

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    I think that it depends on whether or not that OoO was going to people in the company, who new your personsality and would appreciate the humour/personal touches, or to everyone, always. If I got the from OoO from a quirky co-worker, fine. It I got it from an outside contact that I have had little contact with? Unprofessional and a bit off-putting.

    Thanks for calling [Company Name]. Our offices are currently closed. Our business hours are from Monday to Friday 9 AM to 8 PM Eastern Time, and Saturday 9 AM to 12 PM Eastern. If you would like to leave a message in our general voice mailbox, press 1. A representative will contact you the following business day. To reach our company directory, press 2. For business hours and directions to our office, press 3. You may also email us at [company email]. For more information about our products and services, please visit us at [website]. To repeat this message, press the * key. 7. Direct Customers to Your Account Login Page
    Additional resources: You might include a link to one of your webpages or a download if it provides information that can be useful to people while you are away.

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    If you see the Automatic Replies button, follow the steps to set up an automatic reply.

    This workaround will take care of auto-reply messages for phone calls and messages to the iPhone. There are a lot of users using iCloud emails on iPhone and Mac. You can set a vacation auto-reply on the iCloud email account. Let’s see how to set automatic vacation messages on iCloud email.
    Try something like, "For immediate assistance, please contact Boss Name at [email protected]."

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    5. It’s not all about Christmas, Cyber Monday, or Black Friday. When referring to the holidays, you might be thinking about Thanksgiving, Christmas, or maybe Hanukkah.

    There is never a time that isn’t right to share the love. Do well to share these messages with friends and loved ones.
    You don’t have to disclose the specific reason for your absence in your out-of-office message. You can simply say “I’m on leave” or “I’m currently out of the office.” This goes for any reason you’re OOO.

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I think you talk to person X and ask them to cc you when they are dealing with things sent to them because of your OOO.

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I know a lot of people who never vacation for more than a few days because the email backlog becomes incredibly stressful upon their return; this is one way to meaningfully combat that which is somewhat in the employee’s control.

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If you know that you’re going to be out of office for a long time, it’s worth thinking about redirecting your clients to your colleague. Mention their name, explain what position they occupy and how they can help your client. Include a way to contact them in the form of an email address or a phone number. Just try to warn a colleague that you want to redirect your clients to them before going on a vacation.

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I agree that the reasons are not relevant. But at my last company, a coworker had overly short out of office messages. Examples: “out of office today.” Or “out of office until Monday.” With no additional information about coverage, etc. Those always felt overly curt to me and made me wonder, is this person okay? Was this OOO planned or are they on the verge of a mental breakdown? (It was a very toxic culture so this wasn’t out of the question). I would be curious to hear others perspectives on this. Is too little information just as bad?

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