I don’t use the OOO. If you’re supposed to be able to reach me by email, I have already proactively notified you of my absence. If you’re not supposed to be able to reach me by email, your email is already in the junk folder and I think it’s cruel to offer you false hope I’m going to read it upon my return from the rare PTO I take.
If you set up a vacation reply but people say they are not getting the reply, it could be one of the following:
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Thank you for your message. I am currently out of the office, with no email access. I will be returning on (insert date).
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I set my OoO for individual public holidays, because I know they’re not global, and I get emails from lots of different countries.
I am currently out at a job interview and will reply to you if I fail to get the position. Be prepared for my mood.
This seems like information that would be better in an email signature than an OOO, really. That’s how my organisation does it.
SpecializationsOur FocusEngineeringCAD Design / DraftingInformation TechnologyRenewable EnergySoftware Developer Recruiting
They weren’t saying that’s the entirety of their message, just that that’s the phrase they’re using instead of ‘out of office’
1.) Benvenuti alla John Doe. La nostra linea telefonica diretta non è attiva durante le vacanze. Potete trovare i nostri orari d’ufficio sul nostro sito web a: www.johndoe.de – Grazie per la fiducia accordataci. Auguriamo a voi e ai vostri cari buone vacanze, e felice anno nuovo.
Skip the "Greetings," "Salutations," "Dear sir/madam." These are far too stuffy and robotic. Instead, start off your response with a simple "Hi" or Hello."
Gift www.rightinbox.com https://www.rightinbox.com/blog/vacation-email-message-examples
Give yourself some slack when promising people to keep up with their messages. If your vacation ends on January 18, but you know that you won’t be able to check up on old emails for the next couple of days, mention that in your reply.
PS: We love our downtime and here at HAR, we're big believers everyone needs a vacay from work. Yes, even you—the social media junkies, the workaholics, the entrepreneurial diehards who accidentally (or "accidentally") take their smartphone into the shower.
Here’s one example out in the world, which jumpstarted me thinking about this topic:
The science fiction writer John Scalzi says “The failure mode of clever is asshole,” which seems to apply here.
An automatic response should include the date when you left, a reason (vacation, sick leave, a conference, etc) and, if possible, the date when you plan to come back. Thank your client for their email, promise to get back to it as soon as possible and apologize for the inconvenience. Also, it should be obvious that you’re out of office from the first sentence.