Your clients should know when they can expect a response and when you might be unavailable due to unforeseen circumstances.
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Education Details: 9. Out-of-Office with a Promotion. If you are part of the sales team in your organization, out of office emails is a great way to promote your products even while you’re out of office. Hello, Thank you for your email. I am out of office until April 25 and I'll respond to …
Dear [Customer name] Our store will be closed from [date] to [date] for Thanksgiving. We are assure you all of your emails will be answered once we are back on [date]. Kind regards, [Name/signature]
If that’s the case, feel free to text me at [PHONE NUMBER], and we can have a blast while sharing knowledge about WordPress over a cup of coffee.
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People often forget the power of an out of office message. One could even start their own language, as shown below:
So, take a lesson from @courtwhip, editor at PEDESTRIAN.TV, who wrote the above hilarious out-of-office email, fully stocked with mentions of the best movies from the 1990s. (By the way, "Splinter" is from Teenage Mutant Ninja Turtles, and as we all know, he loves pizza.)
Given free rein, I’d absolutely love to tell people that needing me to show them how to do X in Excel is actually not a vacation-interrupting emergency and there are tons of free videos that would explain that, if they did not want to contact the actual departments who handle tech support and training. Or that this project they’ve known about for a month but decided to keep under their hat until it became an emergency is something they’ll need to resolve themselves. But that would not fly at all.
It’s wise to check they aren’t though. A colleague once had an out of office from an academic that simply said ‘on fieldwork’. Just those two words.
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However, I will be taking periodic breaks from binge-watching everything I’ve missed to check my email [once per day/every evening/occasionally] while I’m away.
When we set an out-of-office, we don’t immediately think of lead generation. However, it is a good opportunity to this end. For instance, you could encourage attendance for a webinar or future event, suggest sign-ups for online courses, give links to book downloads, or point recipients in the direction of any other product or service you are pushing. As well as informing the recipient of your unavailability, you are encouraging them to act.
I’m so glad not to have to work at [insert company] any more that I am literally high on life.
Businesses can create offline messages in REVE Chat to keep their customers informed about their business hours and guide them towards getting a faster response.
Note: While you could test your out-of-office message, you can also see it’s working because Gmail conveniently overlays a yellow bar at the top of your inbox reminding you that your autoresponder is on, along with options to “End now” or adjust your settings.
My fav is the one I got that was “I’ve retired and I won’t be checking this account EVER AGAIN!”