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Setting up an effective out-of-office autoresponder may seem to be a simple task. However, there is nothing worse than receiving an automated response that is not clear or useful. You want your “out of office” message to provide useful information and clarify why you are not available now. You certainly want to avoid any confusion or frustration.
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I came across a woman’s Maternity Leave OOO message which said “All emails will be deleted upon my return. If it still urgent after (return date), send another message.”
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'The very fact you were content to type out your query long hand and settle back to wait for a reply suggests you can wait' (Credit: Getty Images)
Same. I also have a version that is customer facing/external and one that is internal. My coworkers get a little more info.
Popular Trending About Us Asked by: Miesha Mrabet technology and computing email How do you put an out of office message on a public holiday?
A weekly dose of all your favorite [COMPANY] content sent right to your inbox. To ensure you don’t miss out on all the good stuff, sign up for our newsletter here. I’ll be sure to get back to you when I return on [MM/DD]. Thanks.
Here are some suggestions for what you should always include in your auto-reply emails when you are out of the office:
Happy holidays! I am currently out of the office, with no email access. I’ll be returning on (insert date) and will get back to you as soon as I can.
But what should you do to keep the message informative, engaged and maybe a little festive?
Don’t forget our office and Contact Centre will be closed tomorrow; [date], for the public holiday. You can still use our internet banking, mobile app and phone banking during this time.
Have you sent a proper farewell email to the whole office, thanking everyone and wishing them well?
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I do this when I’m on personal vacations. When I’m doing field work for research, I do tend to add a statement that I won’t have access to email/phone because I’m doing field work in X location.