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If their message is urgent or they’d like to contact someone else instead, you can let them know what to do.

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So many people emailed Ryan that Aviation Gin's servers crashed. Here's his July 2018 out of office message:
Explain why you're out. No need to go into great detail that you're traveling to seven different European countries. Simply state whether you're on vacation, at a conference, or on a business trip. .

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Before I implemented this system, I got *way* too many calls asking if so-and-so was out of the office that day when an OOO tells them that Bob will be back in three hours and to call Sue in the interim. The OOOs have reduced status check calls to practically zero, and the OOO preview pops up in our system as soon someone’s email is entered.
The office is closed today for the Public Holiday. We will resume normal office hours from tomorrow morning. Enjoy your day off!

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This is so timely for me as I begin a 2 week vacation in 15 days (no I’m not counting days or anything). I have been agonizing over how much detail to share in my Out of office message as I will be completely unreachable during this time.
2.( مرحبا بكم في .John Doe نظرا لكون شركتنا في عطلة، فإن خدمة عملائنا ستكون متاحة لكم مرة أخرى ابتداءا من يوم الاثنين 2016/07/04. سيبدأ شحن الطلبات من جديد يوم 2016/11/01. وخلال هذا الوقت انتم مدعوون لإرسال طلباتكم إلى [email protected] عبر البريد الإلكتروني أو من خلال استمارة الاتصال. شكرا لكم!

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Stav is a senior editor and writer at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. Stav earned a B.A. in history with a minor in dance at Stanford University and holds an M.S. from Columbia Journalism School. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. She prefers sunshine and tolerates winters grudgingly. You can find her on LinkedIn and Twitter and can visit her website here.

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so i tested my out of office reply last night.. how is my job real life!! SEE YOU TOMORROW MIAMI

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    Lastly, don’t forget to set your out-of-office greeting for your office and mobile phones while you’re out.

    While a holiday is a great chance to disconnect and relax, you have a lot to take care of before taking a break. One of these things is setting up an auto-response system that sends out automated messages to everybody trying to call and message you when you are on leave. A thoughtful out of office message lets people know you cannot respond because you are on a holiday.
    A. No. All of the restaurants, including Starbucks and other eateries in Thompson Student Union, will be closed during winter break. They will reopen the second week of January.

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    The response on Twitter has also been overwhelmingly positive. "I love Daimler's approach to holiday email," says the entrepreneur Nuno Almeida, while the FT's Hanna Kuchler tweets: "Now this is email management."

    Of course the people on my project never use the calendar for work trips. I don’t find out that someone is on travel until I get the OOO autoreply. Weirdly, everyone puts their personal leave on the calendar and includes the reason, especially doctor visits. I don’t need to know why you are absent.
    She’s not sure how long that author would’ve argued with her computer until she turned it off.

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    My trick though is to leave the out of office on for the first day after I return so folks know to expect delays while I get caught up/triage my inbox. Works for my company.

    I forgot I did that and it was pointed out by a recruiter who was trying to reach me to schedule a phone screen. Whoops, haha.
    That sounds like she’s using an auto-responder, not an Out of Office. The primary difference, as far as I can tell, is that an auto-response will respond to every email, whereas the OOO message will only reply once per sender when it’s turned on. (Turning it off and then back on resets it)

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    Mine said this when I was in the hospital and I didn’t know if I’d be back in two weeks or six.

    2.) Welcome to John Doe. Due to our company holiday our service staff will be available again for you from Monday, the 4.7.2016. The shipping of the orders will start again on 01.11.2016. In the meantime you are welcome to send your request to our email [email protected] or through our contact form. Many Thanks!
    I’m not bothered by it, but I use “when I return” instead. I don’t want people to think I’m checking emails when I’m out.

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I had a boss who was mad if I put his full name on my OOO. I was his deputy. He said people should know how to contact him if I just use his first name. He thought the public would get his info (public-facing office but we didn’t correspond with the public at our level, of course). It made me feel very very silly to comply.

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So, professionals are expected to use out-of-office email autoresponders whenever they will be out of reach for a fairly long time.

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Professionally, I just try to be as boring as humanly possible, except in comments embedded in code.

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