Let them know that while you’re not technically OOO, you aren’t operating at typical capacity.
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Give complete details of the person they can contact if there is an urgency. If you are in charge of multiple departments, you can add more people along with their expertise area so that customers know who they should reach.
When I worked at Nightmare Small Business(tm), a coworker went on maternity leave with (privately shared among the staff, but not with the owner) the intent to give her notice at the end rather than return. She left a very professional, concise and informative out of office message. The owner proceeded to log in to her email and change the message to include saccharine references to both the pregnancy/baby and how much she “missed” being away from clients and how excited she was to return soon.
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Some people keep theirs quite corporate and formal, adopting a to-the-point notification, i.e.:
I find it rude, as well. If someone is emailing you (the royal you), it’s because they need something. Saying you’re just going to delete it without also giving that person a Plan B contact is totally rude. It sucks having to go through emails, it does. But it’s part of the job. In my role, I get requests from internal colleagues and from external partners. Even though I provide those partners with an alternate email to send their requests, it’s still my responsibility to make sure that the requests that were sent to me in my absence were handled. Saying “everything I’m sent will be deleted” just Would Not Fly in my industry.
2. Enter a name for your message in the Greeting Name box. 3. Record your custom message over the phone or import a message you already have. Just follow the onscreen instructions for either option. 4. Once you’ve added your message, go to Company Settings > Company Rules. In the Company Business Hours row, click Edit. 5.
It is important to understand that your auto-response message can go to anybody, even your top management people. Try to avoid any embarrassment by taking the time to proofread the message.
If your message requires a response faster than that, please email my manager at [email protected].
Remember to change the dates, and double-check to make sure they’re correct if you’re resuming the same message you used the last time.
Read our guide to setting up email on a Mac, iPhone and iPad here. Plus how to send email attachments in Mail on iPhone.
Thanks so much for your email. I took today off to [rest/relax/travel/spend time with family]. In an effort to come back fully recharged, I won’t be spending today with my phone attached to my hand. (Scary, I know.) Don’t worry, though, because I will be checking in every so often and responding to anything urgent.
If your message requires a response faster than that, please email my manager at [email protected].
It was very inefficient but I was making $3 above minimum wage and it was air conditioned. So no argument from me. They took me back for the winter break and would have had me every other summer except I did internships, so I guess I didn’t do too badly.
You crossed everything off your to-do list and cleared out your inbox. There’s one last thing for you to do: Write and activate the out-of-office message on your email.
Unfortunately I didn’t save it, but I once received of office reply that included a synopsis of the “comedic novel” they were working on during their time off.