Subscribe to BizzyNews for the latest trends in Web Design, Inbound Marketing and Digital Marketing. Join over 5,000 people who receive our free monthly tips.
Hello! Thank you for your email. I am currently out of the office. We have closed for [holiday name]. I will be returning on [date]. If you require immediate assistance, you may reach me at – [mobile number]. Thanks!
.
If you’re going away on vacation, it’s very useful to set an automatic “out of office” reply for your emails. These automatic replies let people who email you know that you are not available to reply to their messages. Here’s how to set up an automatic out of office reply in the Microsoft Outlook desktop app and the web version.
You don’t need to say how long you’ll be away, adds Tim Reeves, principal of the ad agency Allen & Gerritsen. “That just makes you feel guilty, particularly if you’re taking a glorious two-week vacation,” he says. “Just say when you’ll be back. It feels way better.”
In a role where I got many OoO replies, I actually loved this. (And wrote back in said language. And got a reply!)
Website: https://www.interimbusiness.com.au/7-ways-to-announce-your-holiday-office-closure-to-the-world/
Click the cog and select ‘Settings’Scroll down to ‘Out of Office AutoReply’Specify a time periodWrite your out of office emailConfirm other details and press ‘Save Changes’
i’m just waiting for the inevitable “Believe it or not, ___ isn’t at work. where could i beeee?” a la Seinfeld
This particular message is too freakin long and it makes me watch it, too. Har har, thanks for wasting my time.
I’m currently out of the office, enjoying some peanuts and Cracker Jacks with my family. Can you guess where I am? That’s okay, you’re busy.
Same, and I leave this template in my settings so all I have to do is change the date. Simple, to the point, and no one can say they didn’t know what to do while I was out.
If it’s not that infinite loop of autoreply hell, you get the “I will not be reading or responding to any email sent during this time. Please resend your request after August 1st.” dismissal.
Because I used to get phone calls that defaulted to, “I need the director”, I had my out of office mail set to:
I have a colleague who usually does different ones for internal and external: internal will be “I’m currently in the pouring rain in a tent in the Cotswolds. I get back (hopefully without trenchfoot!) on Monday Date. Whilst I’m getting soggy please contact Email Address.” and external is just “I’m on annual leave between X and Y and will not be accessing my email. Please contact Email Address if you need assistance during this time.” We all really like their internal ones.
Confirm your greeting is set for each day you are closed to play the “holiday” or “closed” greeting. Check your on-call option is working properly, when applicable.
In case of emergency, you can contact me on my cell phone, where I will answer as soon as possible.
You can update your Automatic Replies from Outlook for iOS or Outlook for Android. Click here to get the app and manage your Automatic Replies on the go. Troubleshooting: I don't see Automatic Replies