Remember that it’s important to choose the tone of your message based on the final recipient.
Thanks for your message! I’m currently buried in snow and will get back to you once I’ve defrosted on January 2nd.
.
So, skip saying you are in Las Vegas attending your favorite conference with the hopes of seeing a show or finding some time to play the slot machines. Even if other colleagues are going to the same conference, just say you will have limited email accessibility for the week and will return the message as soon as possible. Rather than an Instagram post with the view outside your window and naming the hotel as soon as you arrive, save the photos for a limited audience upon your return. Finally, consider adjusting your settings so that your out of office message is sent to contacts only.
But you don’t need to write an instruction guide for people as though they’re incapable of solving their own problems without you.
Our office will be closed from [date] to [date] for the coming National Day holiday. We will resume our operations on [date]. Any inconvenience caused is much regretted.
One nice compromise I’ve seen is that some people add upcoming PTO to their email signature for a week or two beforehand. That way the people you’re working with right then get a heads up without needing to spam everyone with the information.
Out of town? Your callers should know. Let them know with the following vacation voicemail greetings.
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Your out-of-office message needs to set expectations around communication. First, provide information about when you’ll return. Misner suggests giving yourself an extra date to catch up.
But I'm someone who has co-workers in almost every time zone, on almost every continent, and in almost every geographic region, and I simply can't imagine using most of these examples with co-workers in, say, South Korea or Japan or Nicaragua. Like, the account manager who reaches out to me for help accessing a particular system in Seoul doesn't need my personal story about why I'm taking time off and all the fun (or, for that matter, not fun) things that I'll be doing — they need help gaining access to [system] in order to complete the job tasks that have been assigned to them. If I am not available to help them, they need to know who can, and if there just *isn't* anyone else who can perform this task, they need to know when I will be able to.
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“Thank you for your email. I am currently out of the office and will have no access to email. I will respond to your emails when I return on [date], but it may take me one to two days to sift through the messages. I appreciate your patience while I’m out. If you require immediate attention, please contact [name].”
Website: https://www.xink.io/email-signature-marketing/five-simple-tips-to-create-happy-holidays-email-signature/
Website: https://bridge.insure/faq-items/script-samples-for-recorded-messages-ivr-auto-attendant-greeting-hold-messages/