Do you know what we’re doing too much of? We’re working too much, and we think too seriously about ourselves while doing it. That’s why including a joke or something fun in your out of office message could be so powerful.
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For those new to the business world, your out-of-office message is the most common form of automation related to email. Once activated, it sends out a predetermined email message to anyone who emails you while you’re out, telling recipients exactly what they need to know.
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Need inspiration? Here are five out-of-office message examples from the career development site guaranteed to spread holiday cheer professionally:
The idea for this one is to pick your favourite Christmas carol and repurpose it for your out-of-office response. It’s festive and sure to get a laugh! (Whatever you do, just don’t pick Baby It’s Cold Outside).
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Even though you're not actually responding to the email, you still need to mind your Ps and Qs. After your greeting, add "Thanks for your email."
What Should Your Vacation Message Include?A subject, with the dates you leave and returnWho to contact in an emergency (name, email, and phone number)Point of contact for non-urgent inquiries (name, email, and phone number)Keep Your Message Professional
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My fav is the one I got that was “I’ve retired and I won’t be checking this account EVER AGAIN!”
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Including even a passing reference stating that your customer’s email is important to you shows your appreciation for the message that you are currently unable to respond to.
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[Your Name] said he/she will be back on [date]. I’m sure he/she will respond to your message as soon as he/she’s back. But if your concern is urgent, please send an email to [contact name] at [contact email]. He/She is not an autoresponder, I promise. He/She will take care of your needs. Good luck when you return next year. You will have plenty of emails to respond to! But for the meantime, be merry and have fun during the ho-ho-holidays! Recent Posts Sysgen – The End of An Era… Sysgen RPO – The Start of A Legacy Treat Your Recruitment Email Like A Marketing Strategy Sysgen names Rockstar Recruiter and Rookie of the Year at Annual Awards Celebrating 27 Years of Recruiting Excellence Sysgen Celebrates 27 Years of Tech Recruiting Excellence SmartCompany Plus Smart50 Awards Business Advice Retail Startups Webinars Five options for your Christmas out-of-office message you probably shouldn’t use
When you turn on the DND mode from Control Panel does the auto-reply go to ALL incoming messages and calls or only to those saved in your Contacts? Apple reps have given contradictory answers to this.
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Click on Preferences from the pop-up menu and click on the Vacation tab to continue. On the vacation tab, you have the option to set your vacation period and the automatic response.
If you need super-urgent assistance, you are more than welcome to parachute onto the island and meet me on the beach! If that isn’t possible, please contact Jane Smith at [email protected] or 971-314-6323.
Some of the people I know that have a lot on their plate are able to deal with a large volume of email with intent and integrity. It’s worth taking a look at how they deal with email so you can model some of their habits. I’ve listed three people below who I know handle their email really well.
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If that’s truly what you intend, great. But if not, you may want to take a deep breath and try this: “I am currently on vacation and not accepting emails. Please contact x for any issues while I’m away.” This approach is refreshingly honest and clear. And as long as you’re comfortable with the competence and availability of your back-up contact, you shouldn’t feel funny or guilty about going this route at all.
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The good news is, automating text messages is as simple to set up as a pre-recorded voicemail prompt or an out of office email reply. We’ll show you how it’s done and share some ideas for how you can leverage the power of automation.
I’ve honestly considered changing my OOO message/voicemail to “You’ve reached Lisa. I’m overwhelmed right now, so I’ll get back to you eventually.”
When Outlook is set up to send automatic replies, you’ll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.
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This particular message is too freakin long and it makes me watch it, too. Har har, thanks for wasting my time.
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Our offices will be closed today for the Queen’s birthday public holiday. Our team will be back in the office tomorrow morning from am. Enjoy your holiday!
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Apart from this, try to limit the details you provide in the message. You just need to inform that you are going on a vacation; you need not give the exact plans. Also, refrain from making it funny. It can be easily misinterpreted and leave a wrong impression.
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Looking to create an out-of-office autoreply to let your customers know you’re off on holiday? Setting an out-of-office message for holidays is essential so that you can enjoy your break without having to constantly check your inbox. Here are some examples of office closed templates you are welcomed to use.
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Notice: Office hour of [company Name] during [holiday name] holidays the offices will remain open from : am to : pm. [company name] will be closed on [date] and resume operations on [date].
I misread that at first and thought you’d said that a random picture of a employee popped up, and was momentarily horrified at the thought of my face appearing on my co-workers screens!
I don’t think a lot of people working there made a habit of doing that, which is why a lot of people felt the no external OOO policy was excessive.
I say this as someone who used to have a chronic problem keeping up with my personal voicemails. But I got voicemail transcription set up so I can read them now, because just ignoring important phone calls has consequences. I can’t imagine trying to just duck them in a professional job where I had a phone number, and therefore an expectation that people can call me!
I actually stopped changing my VM and out of office right before I left, bc I just did’nt care anymore lol. This was only one of a number of things that this company did that was bonkers.
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What was weirder is that it took a couple weeks after covid hit for her to turn the message off – which meant that when the entire company was wfh, we would still get an fyi message from her that she was also working from home.
If you’re out for several days, then sure, say when you’ll be back and leave info for who to contact in the meantime.
This. I’m surprised more people dont havent mentioned this, but this has always been my back to work routine – and sometimes if vacations overlapped, I’d find a summary email of “While you were away, X,Y,Z happened, I covered A, but you might want to check on B and C” which was always very helpful.
Plus the world of technology has moved on from answering machines (which is all voice mail is) so… nice vintage projector you got there
When you’re away on holiday, you might not want to receive business emails that will distract your attention. But, you most certainly still check your social media channels.
Inform your correspondent about the date by which they can expect to receive a response to the email they send you during the holiday season. Indication that your will reply to the email when they return.
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After all, most of us long to fully detach while we’re away and we know it’s the healthier and more restorative thing to do. Yet we’re concerned that actually doing so might appear reckless or irresponsible to our clients and colleagues.
When one of my colleagues is out of the office, he doesn’t mess around. In fact, he’s turned his auto-responses into a running series of commentary from fictional cartoon character Troy McClure.
I hope you’re having an A+ [week, month]. I’m out of the office at this great conference [link to the event]. It takes place on [date] at [time] in [city and location].
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Your out of office message can link to testimonials from your happy clients. For those of us in travel, you could try something like:
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This is a notice to all tenants that leasing office will be closed on [date] in observance of [holiday]. Please contact [name] and [company] for any immediate concerns or questions. Thank you and may everyone have a safe and happy [holiday Name]
3. Delayed response templates. If you are working, but can't reply to emails easily, make this clear in your out of office message. This will easily set a sender's response expectations.
Have a Merry Christmas and a Happy New Year [or any variation on these salutations].
Feel free to share some examples of auto-reply messages that you have used or such that you’ve received. Include those in the comments below, and we can have a chat.
You can manually turn on DND mode to auto text, see the video with steps: https://www.youtube.com/watch?v=h0jJwjpE87o.
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7. "Hello, this is [your name] at [company]. Thanks for calling. Please leave your name, number, and the reason you'd like to chat, and I'll get back to you ASAP."
Thank you for your note. I’m currently out of the office, returning on [date]. I’ll respond to your message then.
Agree that part time staff was odd to include here. I have no idea if you are part time. I don’t keep track of other people’s schedules. I would find it helpful to know you aren’t available the rest of the day in case I need something sooner.
Wow, it’s a bloody snooze fest over here! Just kidding, this option is the most appropriate for 95% of business out-of-office responses. It’s simple, no-nonsense, and tells people all they need to know.
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1) Communicate when a person will be back, or if they are out for an indeterminate period of time, tell me who I should be contacting instead 2) Communicate what I should expect. (For example, when I do my monthly reports, I have an out of office message that says that I’ll be slow to respond. I *will* actually check my email at least a couple of times, but I generally won’t respond to anything non-urgent.) 3) If the person is in a job that handles urgent requests, list who I need to contact instead if it can’t wait until they get back.
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*using a professional email marketing solution you can personalize your emails by using your customers’ first name as well as other personalized tokens containing info you have about your customers
Yes, I phoned a dentist office late in the day for a reinfected root canal problem and got a cutsy “humphrey bogart” fake reply on their voicemail — I thought it was extremely inappropriate for a business office to use something like this. It was hard to find it funny, especially because while calling me “sweetheart” and all that, the message didn’t actually tell me when they might return my call (later that day? Next day? Next week? Never?) nor did they offer any options for emergency contact with another dentist.
We do this. It’s horrible. Especially if someone is termed. They should forward the mail to someone. Nope, it just goes *poof*
Make sure that customers who attempt to contact you know when you expect to be in the office again. Most customers will understand the desire to devote time and energy to the family during the holidays, but they want to know when you'll be back to provide them with your usual excellent customer service.
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You cannot be sure how quickly your colleagues will respond to messages when you are absent, so avoid promising any instant assistance. Moreover, ensure you take permission from your co-workers before giving their details in the message. They might be too busy to substitute.
