My boss requires us to put a nightly OOO message up, and I HATE it. I pushed back on it for months at first, because people know and understand that the reason no one is responding at 8pm is because the business is closed (or at least, they should understand that…). It wasn’t worth the fight, my boss thinks it’s so important, so I caved and just turn on the message every night. I think it makes us look immature and like we don’t understand business norms, but it’s not the hill I’m willing to die on.
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An out-of-office message is an effective way to inform people why you are not responding to their calls or messages and when they can expect a response. This information saves them from getting frustrated and avoids any negative impression from the inability to respond. If you have long-term relationships with your customers, such an auto-response system is highly significant as it avoids any inconvenience.
Thanks for your email. I’m currently offline, returning on [date]. I’ll respond to your message then.
You can configure automated reply messages to encourage customers to submit their queries.
Microsoft 365 subscribers can set up automatic replies for when they are out-of-office or unavailable to respond to email.
If you want to learn how to set up your OOO message with a self-hosted email, you can follow our quick guide called How to Create Email AutoResponder in cPanel.
Other than that, I keep it simple like most folks here, but back in my younger days I had one that started something like “I am out of the office on vacation until (date). I will not be checking emails, voicemails, (work queue system), or generally thinking about this place at all…”
Don’t you worry: while I pretend to be Santa in front of my kids, my colleague, Hannah, will cover for me. Just email her at [email protected] if you need urgent assistance.
In the top right corner, click the cog icon to open Outlook settings, then click “View all Outlook Settings.”
I am not able to set OOO messages at all. Most of the people who are contacting me do so through custom aliases that then come to our team, who each handles specifics. Even if I’m out someone else is available, but I can’t know who is supposed to handle that specific email to be able to redirect without naming everyone, and then confusing things more when Client A gets the same reply as Client B but one needs to go to teammate C and the other to teammates D & E. Then to make just that bit more complicated, there are the clients who think that going around the system to email the teammates directly at our personal email addresses is better but pitch a hissy when we’re OOO but they didn’t get a notice? I just set rules to forward those.
You can also schedule your auto replies ahead to send at a specific time for a set it and forget it solution.
A. No. Winter break is the shutdown of the University during a time when many activities are generally slow. Because our hospital must operate 24/7 every day of the year, UTMC employees do not have winter break. The same holds true for other essential operations, such as providing safety on all of our campuses.
I'm probably in the middle of a tree farm right now, getting covered in tree sap, so my hands would stick to my keyboard if I tried to respond to your email. I'll respond to your email once I am back at work on [date].
I know I’m so late on this, but my FAVORITE one I’ve ever gotten was from one of my company’s Presidents (so a very high up muckity muck type).
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Thank you for your email. I am no longer with [company name]. Please direct enquiries to [insert name and email] or [insert name and email].