You need to let colleagues, clients, and prospects know that you won’t be available, while ensuring that they know the best course of action to take while you’re away.
My fav is the one I got that was “I’ve retired and I won’t be checking this account EVER AGAIN!”
.
Oh, that’s maddening. I just checked Outlook, and it doesn’t look like you can set up a rule not to send OOO replies to a particular person, but you can reply with a template. I wonder if sending just your boss a message that says “Hi boss, this is an automated reply that I set up a rule to send. I’m really out of the office and I really didn’t see this message. See you when I get back on Monday!” or whatever. Probably won’t help, but might be fun.
Lastly, don’t forget to set your out-of-office greeting for your office and mobile phones while you’re out.
(If you have certain projects you cover list project name and the person covering you).
File –> Automatic Replies –> Type your message in both sections – Inside my organization and Outside your organization.
212-555-1212The following greeting accomplishes this succinctly. Thank you for calling [LinkedPhone – The Work From Anywhere Business Phone System]. Our office is closed until [Monday, January 25th for the holiday weekend]. If your call is urgent, please contact [Anya at 212-555-1212 or [email protected] ].
It’s your last day before the vacation starts, you are rushing through your to-do list and suddenly you realize- I need to write an OOO email!
But this is where it becomes a power thing. The OOO person says that everyone else wants stuff from them that the sender can’t get elsewhere and you need to grovel to get it from them.
Hello, you have reached [Company Name]. To continue in English, press 1, for Spanish, press 2. (Wait for customer to enter an option.) You’ve reached the main menu. To reach a staff member by name, please press 1. For sales inquiries, press 2. For technical support, press 3. To place a purchase order, press 4. For accounting, press 5. To find a store location near you, please press 6. Press 0 to speak with a representative. 4. Product-Focused
Every November without fail, when I take a week off for deer season, I start my OOO with “GONE HUNTIN’!”
Out of office messages are important because they let people know you are away from your regular work duties. These messages help businesses and projects run smoothly when a member of their team is away. They let people know you received their message and will respond by a certain date. This helps prevent confusion and frustration if someone is trying to communicate with you by email but not getting an answer.
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1. Sign in to Outlook.com. 2. Click the gear icon on the upper right corner beside your name. 3. Select More mail settings. 4. Under Managing your account click Sending automated vacation replies. 5. Enter the message you'd like to send while you're away.
Note: If you don’t see Automatic Replies, use Rules and Alerts to set up your out-of-office message.
This msg is automated because until March 23rd I am moving to Avenue Park. That’s right. A cross-country road from the sector street. I will get back to you when we pull into the driveway.
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