I’ve had several co-workers over the years use “at my earliest convenience” and it’s always rubbed me the wrong way. It just sounds kind of dismissive like, “I don’t care when you need it, I’ll get to it when I get to it.”
I apologize in advance for any inconvenience that this may cause you, and I want you to know that I can help you rectify this if you contact me on the email or phone number below.
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Hello! Our office will remain closed from [date] to [date] for [holiday]. We promise to answer all emails as soon as we return to the office. Thank you!
When I’m out for a day or longer, I like to schedule my out of office message to run all the way up until the start time of my day when I return, since we have people who start emailing three hours or earlier before I even get to my desk. If it’s a Monday and I’ve been out for two weeks and they’re emailing me at 6:30am my time, I want people to know that I’ve been out and will be wading through my inbox and might not answer them right away at 10:01 their time like I typically would.
Of course, very few people would be so pushy as to send you a private message about a business issue while you’re on holiday. Still, the odds are that you’ll amplify your social media reach and gain some new followers by including links to your social media in an OOO message.
It was very inefficient but I was making $3 above minimum wage and it was air conditioned. So no argument from me. They took me back for the winter break and would have had me every other summer except I did internships, so I guess I didn’t do too badly.
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I will always assume it is an inability to interact in an adult fashion with the world of technology. There is no good reason to avoid voicemails so aggressively – those that are doing so should probably be seeking therapy to overcome their issues with technology and/or the human voice. A lot of us process text faster and more accurately than speech, especially poor-audio-quality speech recorded by someone who didn’t bother to leave all the relevant information. Most voice mails are bad.
While it’s common sense, always discuss and confirm the hand-over with your alternate. Ensure they are well-equipped to properly handle the request while you’re away. You want to be able to properly relax with your egg-nog knowing your urgent emails are in good hands.
If they have to leave an OOO message for being out for an hour for a meeting, clearly it is A Big Deal in that office :(
The power of the right voicemail greeting is the caller actually staying on the line to leave that contact information or gain access to an alternative contact point. The bottom line is that a business’s situation is likely to change often and rapidly, each of which need a unique and applicable voicemail greeting to cover the circumstances
Here is a quick checklist of 65 messages that will be useful to make your holiday closing smooth and efficient, from setting gone-for-the-holiday notifications to resetting thermostats.
But you don’t need to write an instruction guide for people as though they’re incapable of solving their own problems without you.
Short for automatic reply, auto messages are texts sent without the need for manual intervention. They’re also almost always in response to a triggering action. General auto reply: A pre-written response like an out-of-office message that can be turned on and off.Specific auto reply: This kind of message is only sent when a particular action is taken. For example, when a text-to-join keyword is texted to your number. These are also sometimes referred to as triggers.
Thank you for your e-mail. I will be on leave on 26th Jan with no access to email. I will revert to you on my return on 27th Jan.
If you think someone else at First Round Capital might be able to help you, feel free to email my assistant, Fiona ([email protected]) and she’ll try to point you in the right direction.
Your clients should know when they can expect a response and when you might be unavailable due to unforeseen circumstances.