Oh, that’s maddening. I just checked Outlook, and it doesn’t look like you can set up a rule not to send OOO replies to a particular person, but you can reply with a template. I wonder if sending just your boss a message that says “Hi boss, this is an automated reply that I set up a rule to send. I’m really out of the office and I really didn’t see this message. See you when I get back on Monday!” or whatever. Probably won’t help, but might be fun.
Yup. Well, I do specify I will have “sporadic/intermittent” access to email or “no” access to email, because there is a difference. But short and sweet is the way to go.
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I should add that I actually WISH I got more exciting OOO messages and/or that I felt like I could be more exciting with mine!
In the Message and Language section, select the language and enter text, images, and hyperlinks into the Message field. For instructions on language and the use of snippets, click here. Pro Tip: Within the message body, we recommend that you don't use phrases such as: "We are currently out of the office" or "Our office hours are....." Instead, use generic phrases such as "We have received your message and will be in touch." This approach protects your SLA in marketplaces that use detectors to discourage automated responses, which look for these key phrases and may not approve the message as a valid response to reset the SLA.
In Outlook Mail, you can set an auto-reply or "vacation message" on your account. This will automatically send a message back to anyone who emails you to let them know that you are on vacation, out of the office, or otherwise unable to respond.
Alternatively, some people will check their email while on vacation. Then, the text should indicate how often people may expect their email to be seen and acted upon.
Yes, this, and when people use OOO message as a “do not disturb” but then email you back right away. That’s not how OOO or email works!
Need inspiration? Here are five out-of-office message examples from the career development site guaranteed to spread holiday cheer professionally:
An out of office email is an automatic response you can set up to be sent when someone tries to get in touch with you whilst you’re away from the office.
I say this as someone who used to have a chronic problem keeping up with my personal voicemails. But I got voicemail transcription set up so I can read them now, because just ignoring important phone calls has consequences. I can’t imagine trying to just duck them in a professional job where I had a phone number, and therefore an expectation that people can call me!
Again, be as specific as possible and provide as much detail as possible on how they can get their questions answered or problems resolved. This will ensure you come back to fewer fires and headaches.
And yet regardless of your job description, the humble OOO can do much more besides simply telling people not to expect a prompt reply. Crafted subtly enough, it can even drum up business for you. While they wait for you to respond, perhaps they’d like to check out your new website or sign up for your monthly newsletter?
2) Hi. I’m thinking about what you’ve just sent me. Please wait by your PC for my response.
Did you email me to ask me about XYZ software? Well then, don’t wait. Get our introductory book.
U.S. regular, full-time staff members may take three floating holidays during the calendar year. These floating holidays may be taken on days of your choosing, with your supervisor's approval.
If instead you ask your co-workers to cc or bcc on replies then you will know which have been dealt with. (I think for internal mails it’s more reasonable to ask that if the original person contacts someone else, they cc you so you know who is dealing – and in smaller organisations where people know you personally you could also send a mail round the day before you leave to say you’re going to be out and to ask that any enquiries are directed to [name]in your absence, to try to avoid them coming into your inbox in the first place.
Having a professional automated message when you are busy enough to answer customer queries right away can set the right tone for your business and inform customers when they can expect to receive the response.